Academic Policies & Regulations
600 West Walnut Street
First Floor – Wiseman Hall
Danville, KY 40422-1394
General Education Rationale
We live in a complex, diverse, and rapidly changing world—one presenting us with delicate moral and social problems that demand careful analysis and creative solutions. This is an era of uncertainty, of promise, and of opportunity. We believe that the most appropriate formal preparation to meet the challenges of today, to fulfill career goals, to lead a rich and rewarding personal life, and to serve society as a responsible citizen, is a broad-based, flexible education in the liberal arts and sciences. Building on that belief, the College has carefully designed an academic program that not only prepares students for graduate school, the professions, and positions of leadership in all areas of society, but one that also equips them with skills needed to pursue a lifetime of learning.
General Education is the part of the curriculum we require of all students regardless of their major field of study or their career goals. In broader terms, it is the heart of our liberal arts education, because it represents an academic experience so valuable that we believe it should be shared by all Centre graduates. Regardless of the specific discipline addressed, all general education courses have several characteristics in common. These include commitments to: a) exposing students to the fundamental issues and the common methods of inquiry used in the subject; b) placing the academic discipline and methodologies in context with issues of societal and personal choices; c) requiring students to communicate effectively both orally and in writing; d) having assignments and activities that foster students’ ability to think creatively, logically, and analytically in order to address problems from a variety of perspectives with open and questioning minds; and e) instructing in ways that engage students as active participants in the learning process.
General Education Requirements
1. Humanities (two courses)
A two-term core interdisciplinary sequence in the humanities, taught by faculty from various academic disciplines, constitutes the requirement. The sequence introduces masterworks of literature and the fine arts within the context of particular times, places, and ideas that inform the masterwork. This sequence, beginning with the classical world, concentrates on developing the critical skills necessary to understand, appreciate, and judge works of literature, art, drama, philosophy, and music.
These courses a) lead to an appreciation and understanding of key works in the Western tradition; b) require students to engage in a close critical analysis of original work; c) sharpen and develop critical and interpretive skills, and provide the information and terminology necessary to make independent aesthetic judgments; and d) enhance the ability to read analytically and imaginatively, to look alertly and sympathetically at works of art, and to express thought with vigor and clarity in both oral and written form.
2. Society (two courses)
Individual human experience always takes place in the context of larger social forces. To think and act as responsible citizens, we must be able to understand these forces in terms of their historical development and their influence on contemporary life.
Courses in this area are divided into two categories: those which stress analysis of social institutions and those which emphasize historical inquiry. To satisfy this requirement, students must take one course from each category. Typically courses satisfying the social analysis requirement a) stress the nature, function, and influence of organizations, institutions, or groups in society; b) illustrate disciplinary methods of inquiry necessary to formulate meaningful conclusions; and c) require students to identify significant social issues and analyze them from the standpoint of various theoretical and historical frameworks. Courses satisfying the historical analysis requirement will: a) introduce students to a coherent body of historical knowledge and the nature of historical inquiry; b) increase the student’s knowledge and understanding of the complexity of human experience through the diversity of historical interpretation; and c) illustrate relationships between past events and contemporary ideas, institutions and processes.
3. Science (two courses)
Scientific inquiry has altered our view of the world and has brought about great benefits and enormous risks. The liberally educated person understands and appreciates science both as a body of knowledge and as a disciplined approach to comprehending our universe. These courses should enable the student to appreciate the potential of science, to recognize its limitations, to understand some of its technical applications, and to know how to develop informed opinions about its use.
This requirement consists of two four-credit laboratory courses, one in life science and one in physical science, or a two-course natural science sequence that integrates the major areas of cosmological and biological evolution. Each of the natural science courses can be taken independently to satisfy either the physical (NSC 110) or life (NSC 120) science requirement. All general education science courses a) provide an introduction to the nature, methodology, historical development, and some fundamental concepts of both physical and life sciences; b) illustrate the interplay between experimentation and theory through direct laboratory experience emphasizing critical thought and the systematic observation and interpretation of data; c) demonstrate the relationships among the disciplines and fields of science; and d) include discussion of some of the social, political, and ethical implications of scientific achievements and research.
4. Fundamental Questions (two courses)
A persistent feature of our humanity is the ability and need to raise fundamental questions about the meaning of our existence, about the possibility and limits of human knowledge, about our common nature and destiny, and about what constitutes a good life. Becoming educated should include a mature understanding and a critical appraisal of values and beliefs which have shaped us and our culture. Because of their influence in Western culture’s approaches to fundamental questions, the religious and ethical heritage of the Abrahamic traditions—Judaism, Christianity, and Islam—receive special emphasis in at least one of the two courses required. Courses satisfying this requirement will: a) introduce students to important figures, original texts, and major concepts and controversies in our religious and philosophical tradition; and b) encourage students to examine their own values and beliefs and those of their society.
During the CentreTerm all first-year students will take a First-Year Studies course designed to provide a small-group learning situation that will engage students and faculty in an intensive intellectual experience and to foster basic educational skills—how to read critically, think logically, and communicate effectively.
First-Year Studies courses have no prerequisites. Students practice distinguishing evidence from opinion; discussion should reflect multiple viewpoints. Written and oral exercises emphasize imagination, creativity, reasoning, problem solving, integration, and judgment—all skills essential to critical thinking.
Visits to museums or other sites, laboratory experiments, field study projects, interviewing, teaching, debating, inventing projects, may be part of a First-Year Studies course. Writing assignments need not follow the formal restrictions of conventional academic prose. The journal, the essay, the description, and the meditation are all useful models of writing, as long as they reveal a thoughtful and ambitious encounter with the material of the course.
These courses enroll 15 or fewer students. While the seminar does not count toward a major, it may, through participation in discussion and research, provide a foretaste of upper-level work in the field of the instructor.
Our general education requirements are separate from our basic-skills program. This program ensures that students attain specified levels of competence in mathematics, expository writing, and a foreign language. Basic competence in these subject areas provides a solid foundation for enhanced learning and academic success in other courses. For example, algebraic skills are a prerequisite for courses in the physical sciences; writing competence contributes to student success in all courses, especially those in social studies and humanities; and achievement in foreign language skills supports study and research in foreign cultures.
Moreover, the basic skills program reflects our view that such levels of skill or knowledge in the three previously listed areas are fundamental to the liberally educated person and should be expected of all Centre graduates. Competence in mathematics aids our students in their ability to gather, use, and interpret quantitative data and to reason formally. Effective writing skills increase their capacity to express themselves in an organized, precise, and convincing way and to think analytically and critically. Achievement in foreign language study develops their insight into the nature of language—including their own—and in today’s interdependent world serves as a key to the understanding of the basic modes of thought, life, and expression of other cultures.
Ideally, students will have achieved sufficient skill levels in secondary school to meet Centre’s basic skills requirement. For mathematics and foreign language, this may be done by passing a College-administered examination at entrance or, in the case of mathematics, by presenting acceptable scores on the appropriate sections of the SAT or ACT examinations or the AP calculus exam. Alternatively, students may meet these requirements by earning a grade of “C-” or higher in the following Centre courses: Mathematics 110 (or 140 by placement), and in Chinese 120, Classics 120, French 120, German 120, Japanese 120, or Spanish 120/121 (and appropriate courses in Greek and Hebrew when offered). Student performance in expository writing will be evaluated at the end of the first long term of enrollment. At this time, students whose writing is judged to be competent will have satisfied the expository writing requirement. Students whose writing is judged to fall short of competency will be required to submit a satisfactory three-page portfolio to the Committee on student writing by the end of the spring term of the first year or pass a writing course (ENG 170) by the end of the sophomore year.
Further Fluency in Basic Skills
To meet the challenges of an increasingly complex and interdependent world, the College believes all of its students should attain a level of expertise that goes beyond basic skills in at least one of the following areas: mathematics, foreign language or computer science.
Consequently, students must complete one of the following course options:
1. A mathematics course numbered 130 or higher
2. A foreign language course numbered 210 or higher
3. A computer science course numbered 117 or higher
Summary of Requirements
Foreign Language: 0-2 courses; 0-8 credit hours
Mathematics: 0-1 courses; 0-3 credit hours
Expository Writing: 0-1 courses; 0-4 credit hours
Further Fluency: 1 course; 3-4 credit hours
Humanities: 2 courses; 6 credit hours
Science: 2 courses; 8 credit hours
Society: 2 courses; 6 credit hours
Fundamental Questions: 2 courses; 6 credit hours
First-Year Studies: 1 course; 3 credit hours
Total: 10-14 courses; 32-48 credit hours
Total required for graduation : 110 credit hours
Organization and Structure of the Academic Program
The College’s instructional program is organized into three academic divisions—humanities, social studies, and science and mathematics—each chaired by a member of the faculty under the general oversight of the Dean of the College. The work of each division is carried out through separate program committees representing the various academic disciplines. Committees are comprised of faculty members and one or two voting student members.
Major and minor areas of concentration offered within the divisions are as follows*:
Humanities (Division I)
Majors: art history, studio art, classical studies, dramatic arts, English, French, German studies, music, philosophy, Spanish
Minors: art history, studio art, classical studies, creative writing, dramatic arts, English, film studies, French, German studies, music, philosophy, Spanish.
Social Studies (Division II)
Majors: anthropology/sociology, economics, financial economics, history, international studies, politics, religion
Minors: anthropology, education, history, international studies, politics, religion, sociology.
Science and Mathematics (Division III)
Majors: behavioral neuroscience, biochemistry and molecular biology, biology, chemical physics, chemistry, computer science, mathematics, physics, psychology
Minors: behavioral neuroscience, biology, chemistry, computer science, mathematics, physics, psychology.
Interdisciplinary (cross-divisional) major: environmental studies.
Interdisciplinary (cross-divisional) minors: African and African American studies (I), Asian studies (I), environmental studies (III), European studies (I), gender studies (II), global commerce (II), Latin American studies (I), linguistics (I). For administrative purposes, these programs report to the noted division.
*One major (no minor) is required for the degree. Students may choose a maximum of two majors and one minor or one major and two minors. Self-designed majors are also available.
Division of Humanities
In general, studies in the humanities area are of particular interest to students who want to understand how experience is transformed into art and into ordered systems of thought and language. Career opportunities for students majoring in one of the programs in the humanities are typically found in areas such as the performing arts, communications, international business, translation, creative writing, public service and administration, and the professions of teaching, journalism, advertising, law, and publishing. Students who plan to major in these areas are urged to acquire a good knowledge of one foreign language.
Division of Social Studies
Students interested in public affairs, in politics and social movements (past and present), in the behavior of human beings in groups and the behavior of individuals in relation to groups, and in the relationship of ideas and ideologies to social behavior, usually pursue programs in the Division of Social Studies. Career opportunities for students selecting one of the social studies programs are generally found in law, journalism, teaching, business, public service, the ministry, institutional research, and social work. Students intending to major in one of these programs should acquire a good knowledge of at least one foreign language and/or the equivalent amount of work in mathematics.
Division of Science and Mathematics
In general, students interested in studying the structure of the universe as reflected in the natural sciences pursue studies in mathematics and the sciences. Career opportunities include, in addition to basic research and teaching at all levels, such applied areas as statistics and computer programming, agriculture, meteorology, medicine and allied health professions, counseling and psychological testing, commercial scientific writing and illustration, recreation and environmental conservation, and a variety of business and research careers in technological industries.
The following grading system applies to all students matriculating at Centre.
WU 0.000 Withdrew Unsatisfactory
P: A passing mark awarded for work at the C- level or above in courses offered or taken on a pass/unsatisfactory basis.
WP: Withdrew Passing
NC: No Credit (Internships only)
*Not used in computing the grade point average (the total of grade points earned divided by the number of quality points attempted.
A grade of “I” (Incomplete) is awarded only when the student is unable to complete the course for unavoidable cause such as illness, death in the family, or accident. Incomplete grades must be approved by the Associate Dean before the end of the academic term. The “I” automatically becomes a “U” unless a final grade is turned in within 30 days after the end of the term or unless a further extension is granted by the Academic Standards Committee on the written request of the instructor.
Members of the faculty may not, except by action of the Academic Standards Committee, change a final grade after it has been filed with the Registrar. Grade changes based on clerical errors may be approved by the Associate Dean and reported to the Academic Standards Committee if they are reported within six months from when the original grade was submitted.
End-of-term grade reports are available to students via Centrenet approximately five days after the last final exam. Students who do not complete all required online course evaluations will not be able to access their grades for an additional fifteen days. Grades are not mailed to students unless specifically requested in writing. In the long terms (fall and spring terms), midterm grades of D or U (if reported by the instructor) are also reported to the student via Centrenet.
Classification of Students
Students are normally enrolled at the College only as declared candidates for a degree. Class standing is based upon the following progression in course work successfully completed:
First-Year: 0-26 credit hours
Sophomore: 27-53 credit hours
Junior: 54-82 credit hours
Senior: 83 or more credit hours
Normally, degree candidates are required to enroll full time. Exceptions must be approved in advance by the Associate Dean of the College and the Dean of Students. Students not yet completing eight long terms of full-time enrollment and not suffering from extraordinary circumstances must enroll full time. Part-time students are responsible for meeting all of the College’s requirements for graduation. Normally, students enrolled on a part-time basis or as special students are not eligible for the dean’s list during that term nor are they eligible to represent the College in intercollegiate athletic competition. Only those students who have completed eight long terms of full time enrollment at the College may be eligible to represent the College in intercollegiate athletic competition, after consultation with the Director of Athletics, as part-time students in their ninth long term (provided they are registered for all they need to complete their degree requirements). See “Other Financial Information” section under “Comprehensive Fee, Payment Plans, and Refund Policies” for tuition policies for part-time students.
A limited number of persons may enroll from term to term as special students. Special students are not candidates for a degree but may receive graded credit for work successfully completed. Should a special student later decide to declare candidacy for a degree, such credits are applied to the degree program only after review and approval of the Academic Standards Committee.
Special students usually are permitted to take not more than half a normal load of study. Graduation from an accredited high school, or the equivalent, is normally prerequisite to admission to special-student status.
Students currently registered at any other educational institution may enroll at Centre only as visiting students. Such registration requires written recommendation by the institution of primary registration. Visiting students are accepted from other colleges and universities for a period of not more than one year and, under special arrangement, on a term-to-term basis from high schools in the vicinity of the College seeking to provide advanced college placement opportunities to outstanding students.
Visiting students from high schools are permitted to take not more than two courses in any long term and not more than three courses in any academic year. Registration for special students and for visiting students is on a space-available basis. Additional information and application forms for special students and visiting students are available in the Registrar’s Office.
1. Transcript of Record
The official record of the academic accomplishment of each enrolled student is the transcript of record maintained and certified by the Registrar. All courses attempted and the grades awarded, the award of the degree when conferred, and the major program for degree recipients are certified on the transcript. Grade averages include grades in Centre College courses only. Transcripts are furnished without charge upon the written request of the student. Transcripts are released only if a student’s financial account at the College is clear.
2. Confidentiality of Records
The transcript and other student records are confidential to the College and the student. They will be made available to unauthorized persons only with the consent of the student, under legal compulsion, or in cases where the safety of persons or property is involved. Centre’s complete policies on confidentiality of student records are listed in the Centre Student Handbook.
Academic credit is recorded in credit hours. Credit hours are equivalent to semester hours.
Registration and Enrollment Polices
Course registration policies and instructions are published by the Registrar’s Office. Credit will not be awarded for any course taken without appropriate registration through the Registrar’s Office. A student must confer with his or her advisor and obtain registration clearance before registering for classes. Registration dates for each term are published by the Registrar. The Registrar may change student registrations to accommodate changes in the schedule of classes, to facilitate optimal access to courses for all students, and to balance sections of courses.
1. Eligibility for Course Registration
Limitations in course registration are stated in course prerequisites, which are included in official course descriptions. Students are responsible for seeing that they have met stated prerequisites. Juniors and seniors have priority in enrolling in courses numbered 300 or higher during regular registration.
2. Repeating courses
Students may repeat a Centre College course graded “D“ or “U”, in which case only the most recent grade will be computed into the cumulative grade point average. The course must be repeated at Centre College. The original grade (“D“ or “U“) remains on the transcript. When repeating a course in which a “D” was received, no additional course credit toward graduation is granted. Grades of “U” in convocations always remain a part of the cumulative grade point average.
a. Students repeating a letter-graded course must take the course for a letter grade the second time to take advantage of the repeated-grade policy. Likewise, students repeating a pass/unsatisfactory-graded course must take the course on a pass/unsatisfactory basis the second time to take advantage of the repeated-grade policy.
b. Students may not use the repeated-grade policy to return to the College following graduation to improve their grade point average. Grade averages are restarted following graduation for students who return for additional course work.
c. The College is not obligated to provide students with an opportunity to repeat any course.
After attaining junior standing, a student may enroll in courses on a Pass-Unsatisfactory basis, with a maximum of seven credit hours of Pass-Unsatisfactory course work to be counted for graduation (excluding courses offered only on a Pass-Unsatisfactory basis). A maximum of four credit hours may be taken on a Pass-Unsatisfactory basis in a given term. First-years and sophomores may enroll in regularly graded applied music courses on a Pass-Unsatisfactory basis but those hours will be counted against the seven-hour limit. Courses taken under the Pass-Unsatisfactory grading option may not be applied toward general education and major requirements. The obvious exception to this rule is a course offered only on a Pass-Unsatisfactory basis. Major courses taken beyond the minimum requirements of the major also may be taken on a Pass-Unsatisfactory basis.
Students enrolled in off-campus programs may not take courses on a Pass-Unsatisfactory basis during that term, including CentreTerm off-campus courses. Courses used to filfill the basic competency requirement in mathematics or foreign language, or the requirement of an additional course above the basic competency level in foreign language, mathematics or in computer science, may be taken on a Pass-Unsatisfactory basis.
Within two weeks after the beginning of a long term or two days after the beginning of a CentreTerm, a student may elect to change from a regularly graded status to a Pass-Unsatisfactory basis. Within eight weeks after the beginning of a long term or two weeks after the beginning of CentreTerm, a student may revert from a Pass-Unsatisfactory status to a regularly graded status. Hours reverted to the regularly graded status after the first two weeks of a long term or the first two days of a CentreTerm will count against the seven-hour limit.
At the conclusion of a course, the instructor will report regular grades for all students and, if a student has registered on a Pass-Unsatisfactory basis, the registrar will record a “P” for grades of “C-” or better, a “D” for grades of “D,” and a “U” for grades of “U.”
4. Course Load
All candidates for a degree are required to register for a minimum of 12 credit hours per long term unless excused by the Associate Dean of the College, and the Dean of Students for students living on campus. All students take one course during the CentreTerm (three credit hours). In the long terms, students wishing to enroll for more than 16 credit hours must obtain permission from the Associate Dean.
5. Limitation on Registration in Courses
a. A student may not apply more than 42 credit hours in any one discipline toward the minimum hours required for graduation.
b. A student may not register for more than one course numbered 400, 401, or 402 (Individual Study) in any term unless granted permission by the Associate Dean of the College. Registration for such a course requires submission to the Registrar’s Office of the appropriate form on which the title, description, and method of evaluation are given, as approved by the appropriate program committee chair, the instructor, and the Associate Dean. Forms must be submitted to the Registrar no later than one week after the start of the term of the study.
c. To be eligible for graduation, a degree candidate must complete 42 credit hours at Centre, including 23 of the last 30 credits applied toward the degree.
6. Adding a Course
Students may add a course during the first two weeks of a long term and the first two days of a CentreTerm. The instructor’s signature of approval is required during the second week of long-term classes.
7. Dropping a Course
A student may withdraw from a course without an entry on the permanent record during the first two weeks of long terms and the first two days of CentreTerm. From that point but before midterm, a student may be permitted to withdraw from a course, but the instructor will be required to report a “WP” or a “WU” and an entry will be made on the student’s record accordingly. Withdrawal from any course after midterm is not permitted. Any exceptions to this rule can only be granted by the Associate Dean for unavoidable cause, such as illness, accident, or a death in the immediate family. NOTE: Withdrawals from a course resulting in part-time enrollment normally are not permitted. Students are expected to maintain full-time enrollment at the College (12 credit hours or more in the fall and spring terms).
8. Auditing Courses
Any student who wishes to audit a course must register for that course as an auditor through normal registration procedures. The instructor will indicate whether the audit was completed successfully. Students should consult with the instructor to determine specific expectations for a successful audit. The fee for auditing is the same as for a course taken for credit. Audited hours cannot be applied toward hours counted for full-time enrollment. Normally, only degree candidates may, with the instructor’s permission, attend a course without registering or paying a fee. In this case, no official record of the audit is kept.
Subject to the permission of the instructor, the College permits members of the local community to audit classes without following normal registration procedures. The fee for community audits is $100 per class, and registration is handled through the Dean’s Office. The College does not keep a permanent record of such audits.
9. Summer School and Other Study at Another Institution
College credit earned prior to a student’s graduation from high school normally will not be considered for transfer to Centre unless such credit was earned through attendance on an accredited college campus, in a course taught by a regular college instructor, in a classroom composed mostly of regular college students (other restrictions apply). Credits earned by a currently enrolled student through work at another college or university in the summer may be transferred to Centre if they are approved in advance by the advisor, the appropriate program committee chair, and the Registrar. Forms for securing advance approval are available in the Registrar’s Office. Grades in transferred courses are recorded on the Centre College transcript but are not included in the Centre College grade point average.
Transferred course work may not be applied toward the College’s general education requirements, excluding courses fulfilling basic-skills requirements and the further fluency in basic skills requirement. Once enrolled at the College, a student may transfer a maximum of seven credit hours from two-year, junior, or community colleges.
NOTE: Only courses taught in a traditional classroom setting are transferable. Normally, independent study, correspondence, TV, web-based, and distance learning courses are not transferable.
10. Leave of Absence from the College
A student in good standing may request a leave of absence from the College for a specified reason and for a specified academic term or terms (up to one year maximum) by petition to the Associate Dean of the College. The request for a leave of absence should be submitted at least two weeks prior to the beginning of the leave period. Students on leave must relinquish their student ID card at the Registrar’s Office and are denied access to campus housing and other facilities at the College.
Failure to follow these instructions will result in the student’s withdrawal from the College. Normally, readmission to the College is automatic at the end of the leave period, except in the case of students who enroll at another college or university during their leave. Such students must submit official transcripts with satisfactory grades and a “Statement of Eligibility to Continue or Return” form completed by an appropriate official at the host institution before they can enroll at the College. Students taking courses elsewhere while on leave of absence should have their courses approved for transfer in advance.
11. Withdrawal from the College
Any student deciding to withdraw from the College must complete an official withdrawal form and relinquish his or her student ID card in the Registrar’s Office. Failure to do so will result in a $25 withdrawal processing fee. Students who withdraw voluntarily sever their connection with the College and are denied access to campus housing and other facilities at the College. If the student withdraws from the College after the deadline to drop a course without an entry on the permanent record, the student’s instructors will be required to report a “WP” or “WU” and an entry will be made on the student’s record accordingly. Withdrawals from the College are not permitted during the final examination period. Any student not enrolled in successive terms, other than the summer term, is considered withdrawn from the College unless granted a leave of absence by the Associate Dean.
Medical Withdrawal from the College
Students who must withdraw for medical reasons must sumbit a timely written request to the Associate Dean. Requests should be submitted at the time the student intends to stop attending classes. A letter must accompany the request from the College physician, College counselor, or other appropriate medical professional supporting the student’s request. The letter should provide sufficient detail regarding the student’s diagnosis, current condition, and treatment requirements. If the medical withdrawal is granted by the Associate Dean, the student will receive grade of “W” in each of his or her current classes. NOTE: Normally, partial medical withdrawals are not permitted (medical withdrawal from one or two courses while the student is permitted to continue in other courses).
Involuntary Withdrawals and Leaves
If a leave of absence, withdrawal or exception to an academic or residential regulation is based upon medical or psychological factors, the Director of the Parsons Student Health Center and/or the Director of Residence Life/Coordinator of Health and Counseling Services and/or the Assistant Dean for Advising will be involved through the Offices of the Dean of Student Life and the Associate Dean of the College.
The Directors and Assistant Dean will usually also be involved in the readmission of any student who is granted a medical or psychological leave or withdrawal. Either Director or the Assistant Dean may recommend to the Dean of Student Life and/or the Associate Dean of the College a mandatory leave or withdrawal for medical or psychological reasons if it would be in the best interest of the student or the College. This action may be taken if, in the opinion of either Director or the Assistant Dean, a student exhibits irresponsible or uncontrolled behavior, which creates or continues either unreasonable risk or clear and present danger to the physical or mental health of the student concerned or others. This mandatory leave or withdrawal will be implemented through the Office of the Dean of Student Life and/or the Associate Dean of the College and is subject to administrative appeal to the Dean of the College, if the student so chooses.
12. Readmission to the College
Any former student may apply for readmission. Suspended students must wait one long term before applying for readmission. Applications for readmission are reviewed by the Academic Standards Committee or, in some cases, by the Associate Dean on behalf of the Committee. The College reserves the right to require sufficient documentation that the student is qualified and ready to resume full-time studies at the College. An on campus interview with the appropriate Dean or College counselor may be required.
Readmission to the College is never automatic. A student will not be readmitted if required progress toward graduation is not feasible, or if continued separation is considered to be in the best interest of the student or the College. Students must return the completed application, along with all required materials, so that the Associate Dean receives it by November 30, December 30, or July 30 for Centre, spring or fall terms, respectively.
Students who were suspended for academic reasons or who withdrew under academic probation must demonstrate a clear understanding of the causes for their academic difficulties, must describe the activities they have undertaken to address and overcome the causes of their problems, and must submit an academic plan for the completion of their degree requirements. Suspended and probationary students who are readmitted will have academic stipulations placed on their continued enrollment at the College. Students suspended twice are rarely readmitted to the College.
In the case of a voluntary withdrawal for medical/psychological reasons, or any administrative withdrawal related to a physical or mental health condition, the student must sumbit a written progress assessment from a treating health professional with the readmission application, describing the student’s current condition and indicating that the student is ready to resume full-time studies at the College. The Associate Dean requires a release from the student to discuss current treatment and follow-up needs with the treating health professional. Readmission will not be granted if there is any doubt that the student can manage full-time course work or if the College is unable to provide or the student is unable to secure appropriate follow-up care.
Reinstatement of merit awards for readmitted students is not automatic. Students should check with the Office of Student Financial Planning. In the case of suspended students and students who withdrew on academic probation, specific academic stipulations may condition the reinstatement of a merit award.
Enrollment of readmitted students and of students returning from leave of absence is subject to clearance with the Finance Office to make certain that the student has no outstanding financial obligations to the College. In addition, the payment of a $300 nonrefundable deposit is to be made to the Finance Office.
1. Students at Centre are individually responsible for class attendance, but instructors may impose attendance requirements appropriate to any course. Instructors shall explain to students at the beginning of each course their expectations and grading policies with regard to attendance at class meetings.
2. Instructors shall make a reasonable effort to warn any student whose absences seem adversely to affect his or her standing in the course.
3. Instructors will keep an accurate record of each student’s attendance, which will be available to the student, the faculty advisor, and the officers of the College. In addition, instructors will report at the end of each term the number of class sessions missed by each student. Instructors are also asked to report to the Associate Dean the names of those students who are absent from class excessively, including those who are absent three consecutive times.
4. Prompt attendance at all classes is expected. The penalty for tardiness is left to the discretion of the instructor.
5. The faculty imposes no extraordinary penalties for absences from classes that meet immediately prior to or following College vacations or recesses. However, students are reminded that these class periods are integral parts of the term and are thus no less suitable for tests and other work than are other class periods throughout the term.
6. No student may, because of participation in College-sponsored activities, miss more than an hour of class time for each hour of academic credit assigned to a course (for example, three hours of class time for a three-hour course). In four-hour laboratory courses, students may miss three hours of class time and one laboratory session. Students participating in two intercollegiate sports in the same term may miss one additional class meeting, but not an additional laboratory session. This policy applies only to participation in varsity sports, and does not include non-traditional seasons.
In the first two weeks of the term, the Director of Athletics should send written notification to the Associate Dean and instructors of a student’s two-sport participation and the travel dates for all away contests in both sports. To be excused from any additional class meetings, a two-sport athlete may petition the Associate Dean, through the Director of Athletics, at least one week in advance of the proposed absence. The Associate Dean will survey the student’s instructors to determine if the proposed absence could cause the student’s academic standing in any class to fall to a marginal or unsatisfactory level, in which case the student would not be allowed to miss any additional class. The Associate Dean may allow for the additional absence when the student’s academic standing is satisfactory and when any in-class assignment or exam can be made up. This absence policy for the two-sport athlete will also be applied in the event that an athletic team or individual qualifies for post-season competition (SAA, NCAA or an approved sanctioned event).
When a faculty member sponsors an activity that will keep a student out of class, that activity must be approved by the Associate Dean. If the activity is approved as officially excused, the Associate Dean’s Office will send the faculty a list of excused participants, but it is still the student’s responsibility to inform the instructor and make appropriate arrangements. An excuse is granted only if the student makes up lost work, obtains assignments for the next class meeting (and completes them), and/or turns in any work that was due on the missed class day. In addition, if the student misses an in-class assignment or exam, then the absence is not excused, unless the professor agrees to arrange for a make-up. Instructors will not provide a private class following the absence. Participation in activities not sanctioned by the Associate Dean will be assessed by the instructor, who may excuse the absence if the situation warrants it. A student may be excused from only one class day for a College-sponsored activity during the Centreterm.
7. Specific policies on absences related to illness are explained in the Student Handbook.
8. The College recognizes the profound impact of grief in the life of our students. Those students who have experienced the death of a loved one must contact the Associate Dean of the College immediately for an excused absence to attend funeral services. The Associate Dean will notify the appropriate College faculty and staff as requested by the student. Students remain responsible for making up any work missed during this time.
9. In enforcing these regulations, the Associate Dean shall have full administrative authority with advice, when needed, from the student’s advisor and from the Academic Standards Committee of the faculty.
Final examinations are required in every course at the scheduled time. A student absent without excuse from a final examination will receive a failing grade in the course. The instructor may substitute a term paper or other requirement for the final examination. By regulation of the College Council, students cannot alter their examination schedules to accommodate scheduling preferences, jobs, job interviews, travel, or vacation plans. No exceptions will be made. Only in the case of illness or death in the immediate family can a student request an alternate time for an examination. The illness must be certified by one of the College doctors or by a physician who is not a member of the student’s family, and the exception must be cleared through the Associate Dean’s Office.
1. Dean’s List
The Dean’s List is publicized twice yearly, in the CentreTerm for courses completed the preceding fall term and at the beginning of the fall term for courses completed in the preceding Centre and spring terms. The Dean’s List includes all full-time degree candidate students who have attained a 3.600 grade point average or higher in the terms being evaluated. Students must complete eight hours of regularly graded course work in the long term to be eligible for the Dean’s List.
2. Graduation with Honors
A student who attains a cumulative grade point average of 3.900 or higher shall be graduated summa cum laude. A student who attains a cumulative grade point average of 3.700-3.899 shall be graduated magna cum laude, and students with a cumulative average of 3.500 to 3.699 shall be graduated cum laude. Transfer students’ transfer grades and junior-year-abroad students’ junior-year-abroad grades will be counted when determining eligibility for graduation with honors. Grades earned in summer school elsewhere will not be counted when determining eligibility for graduation with honors.
3. The John C. Young Scholars Program is a senior honors program that enables selected students to engage in independent study and research. John C. Young Scholars present their results at a public symposium, and their papers are published in journal form by the College.
4. Junior Marshals
The distinction of junior marshal is awarded to the 19 members of the junior class with the highest academic standing in their class. Eligible students must have completed a minimum of forty-two credit hours in residence at the College. The president of the Student Government Association serves as junior marshal ex officio. Junior marshals participate in Commencement exercises and other College ceremonies.
Academic Probation and Suspension
Graduation requires a 2.00 cumulative grade point average. The College reserves the right to suspend at any time a student whose academic standing or progress is regarded as unsatisfactory, including students on academic probation during a CentreTerm who made unsatisfactory progress that term. In such cases fees will not be refunded or remitted, in whole or in part. All suspensions result in a permanent notation on the student’s academic transcript.
A student who is suspended is immediately denied use of any campus services or facilities and may not participate in campus-sponsored activities. Keys belonging to the College, especially to the residence hall room, must be turned in at the Student Life Office, and the student ID card must be turned in at the Registrar’s Office or the Student Life Office and the premises vacated within 48 hours of dismissal. Any exceptions must be authorized by the Dean of Students or Associate Dean. Failure to complete this process will jeopardize readmission to the College and incur a fine of $30 per day.
Students subject to suspension at the end of a term will be notified via email and will be given at least 48 hours to submit a written appeal detailing any extenuating circumstances for consideration by the Academic Standards Committee.
1. A student who at the end of any long term has a cumulative grade point average less than those listed below is placed on academic probation.
1 long term: 1.650 grade average
2 long terms: 1.750 grade average
3 long terms: 1.850 grade average
4 long terms: 1.930 grade average
5 long terms: 1.970 grade average
6 or more long terms: 2.00 grade average
2. A student who at the end of any long term has a term grade point average below a 1.500 is placed on academic probation regardless of the student’s cumulative grade point average. When a student goes on academic probation, he or she will be required to meet with the Assistant Dean for Advising. The Assistant Dean for Advising will determine the needs of the particular student after an interview and testing as needed and will supervise the student’s progress in consultation with the advisor and instructors. The Assistant Dean for Advising will provide the Academic Standards Committee with information about the progress or lack of progress of the students on probation.
1. Students placed on academic probation under No. 1 under “Academic Probation” must raise their cumulative grade point average to the required level within a year (two long terms and one CentreTerm). Students who fail to meet this requirement are subject to suspension. In addition, during the probationary period, students other than first-years must earn term grade averages of at least a 2.000 to avoid academic suspension. First-years are reviewed term by term and may be suspended during the probationary period if they are not making satisfactory progress toward their cumulative grade point average requirement.
2. Students placed on academic probation under No. 2 under “Academic Probation” remain on probation if they continue to earn term averages below 1.500. They will be suspended if their cumulative grade point average falls below the levels set under “Academic Probation” No. 1.
3. Sophomores, juniors, and seniors who earn a term average below 1.000 will be suspended, without benefit of the probationary period. First-years who earn a term average below 1.000 will be subject to suspension.
Academic Bankruptcy is a policy which may be used by a student returning to the College after a two-year absence who has earned such poor grades that he or she is unable to meet the grade point requirement for graduation within a reasonable period of time. Conditions and provisions of the Academic Bankruptcy Policy are:
1. Petitions are accepted only after the student has been absent from the College for at least two years. Students are readmitted with conditional approval for academic bankruptcy. Final approval is granted after the student completes 12 hours of course work with a 2.000 (“C”) or higher average.
2. Academic bankruptcy may apply to one term only. If the petition is approved the student forfeits credit for all courses in which he or she was enrolled that term.
3. Grades for the bankrupted term are not used in computing the grade point average. However, those grades remain on the permanent record and the record will indicate clearly that academic bankruptcy was granted.
Note: Students are cautioned that some colleges and universities will not honor another institution’s bankruptcy policy, including many professional and graduate schools.
A high standard of academic honesty is expected of students in all phases of academic work and College life. Academic dishonesty in any form is a fundamental offense against the integrity of the entire academic community and is always a threat to the standards of the College and to the standing of every student. In taking tests and examinations, doing homework and laboratory work, and writing papers, students are expected to perform with honor. In any written exercise for College courses, students will be held responsible for knowing the difference between proper and improper use of source materials. The improper use of source materials is plagiarism, and, along with other breaches of academic integrity, is subject to disciplinary action.
Each case of academic dishonesty, no matter how minor the infraction, must be reported to the Associate Dean of the College before a grade is determined. Students should consult the Student Handbook for a full description of breaches of academic integrity subject to disciplinary action.
Disciplinary measures for a student suspected of academic dishonesty are determined in the following ways:
1. The Associate Dean of the College will discuss the seriousness of the offense and its possible consequences with the student.
2. The case shall be referred to the Student Judiciary when requested by the instructor, by the Associate Dean, or by the student involved. For some offenses, referral to the Student Judiciary may be judged unnecessary by the instructor and the Associate Dean, and some other appropriate disciplinary action may be agreed upon. Under these circumstances, the case will not be reported to the Student Judiciary unless the student requests it.
3. The responsibility for determining student grades rests with the instructor, except in cases in which the Judiciary recommends a lowering of the grade for punitive reasons. In cases where a student is suspended as a result of a Student Judiciary recommendation, the grade of “U” shall be recorded for that course.
4. Students who believe that proper procedures were not followed, or who believe they received inordinate punishment, or were otherwise denied a fair hearing, may appeal to the Board of Review. The board should not re-try the case or hear new evidence. If new evidence has appeared that could materially affect the decision, the case should be sent back to the Student Judiciary.
5. The student charged may appeal the Judiciary recommendation to the Board of Review in writing with reasons specified within 48 hours of the Student Judiciary’s decision. In the absence of an appeal, all Judiciary recommendations shall be forwarded to the deans for approval and implementation.
6. Students who are asked to appear before the Student Judiciary will be given a written statement explaining their rights, and will be told about the appeals process.
7. Additional information about academic honesty and the Student Judiciary may be found in the Student Handbook.
1. Conferral of Degrees
The degrees of the College, Bachelor of Arts and Bachelor of Science, are awarded by the trustees upon the specific formal recommendation of individual candidates by both the faculty and the President of the College. The Board of Trustees is the ultimate authority on the conferral of degrees. Degrees are conferred on the Sunday following the last day of final examinations of spring term, and on August 31 for summer graduates. Prerequisite to the faculty recommendation, in addition to satisfactory completion of requirements stipulated in the “Degree Requirements, Course Offerings, and Major/Minor Requirements” section, is a formal application for the degree filed with the Registrar no later than 90 days before the date of the annual commencement exercises. The conferral of the degree is officially certified by the transcript of record.
2. Commencement and Presentation of Diplomas
The diploma of the College is a ceremonial certificate attesting to the conferral of a degree. The diploma is presented at the annual commencement exercises to any degree recipient specifically requesting it when applying for the degree and appearing as a participant in the ceremonial exercises. Only students who have completed all degree requirements may participate in commencement. Summer graduates may participate in the following year’s commencement. The presentation of a diploma in absentia is made only under exceptional circumstances specifically approved by the Associate Dean of the College, provided the request is made not later than two weeks preceding the annual commencement exercises.
Exceptions to Academic Policy
The Curriculum Committee of the faculty and its subcommittees accept petitions requesting exceptions to academic regulations. Certain regulations allow no exceptions and others may be waived only upon the request of a faculty member. Students should consult with the Registrar when requesting exceptions to academic regulations and requirements.
One of the most important responsibilities of a community is to provide for the safety and wellbeing of its members. We take this charge seriously. No person may possess, use, sell, or store, while on campus or on property under the control of Centre College, any dangerous weapon (operational or decorative), firearm, explosive, or any other potentially harmful device. This includes possession of such items in residence halls, in vehicles, in any College building or facility, or anywhere on the grounds of the campus. Possession of a weapon is itself grounds for dismissal. This policy applies to every student, faculty member, employee, and guest at the College.
Centre is a residential college. We are convinced that there are educational values in living, learning, and working together in a residential community and expect that the students in the College will reside on campus and take their meals in Cowan Dining Commons.
Exceptions to the residency requirements are (1) students may live at home with their parents in or near Danville; (2) married students are expected to arrange their own off-campus housing. All students will be required to have a meal plan whether living on or off campus. If additional permission to live off campus is granted by the Housing Office, it will be on a seniority basis. It is unlikely that anyone other than a limited number of seniors will be granted permission to live off campus. All students applying for off-campus housing are required to complete an application and attend a meeting regarding such. Living off campus in previous years does not automatically give the student permission to live off campus in the next academic year. It is expected that requests for off-campus housing will be approved only in rare cases. Those students who will be granted permission to live off campus are notified on or by August 10. If a student is granted permission to live off campus, it is his/her responsibility to determine how his or her financial aid will be affected. After a campus room has been assigned, a student is obligated to pay the appropriate room fee for the full academic year, unless the student graduates or officially withdraws from the College during the year.
Residence Staff and Housing Office
Residence Directors, who are selected members of the student residence life team, reside in apartments of certain residences and have authority and responsibility for student life in the residence halls and houses under the general oversight of the Director of Residence Life and the Dean of Student Life. A staff of upperclass students —Resident Assistants—live on the various floors of the residences. The residence staff members serve as the first source of personal counseling for students, and serve as a liaison between College administration and students.
The Housing Office, directed by a member of the student life staff, is responsible for the management of campus residences and oversees such functions as room assignments, providing standard residence furnishings, issuing keys, and determining opening and closing dates and times for the residences. The Housing Office also assesses a $25 fee for key replacement.
Room Assignment and Care
New students are assigned rooms, and returning students select their rooms through a lottery process. A resident student is obligated to pay the room charge for all terms in which he/she is enrolled. Students who reside in single rooms or who occupy double rooms without a roommate are charged an additional fee.
Each student is responsible for care of the room assigned and its furnishings. Regulations concerning electrical appliances and the alteration of decor and furnishings provided by the College are explained in the housing contract signed by each resident.
Visitation is defined at Centre as social visiting by members of the other gender in student rooms by invitation of the resident(s). Either roommate may deny the privilege of visitation in his/her room to any person. The housing of guests of the other gender overnight or longer is a violation of College regulations. All residents must assume responsibility for the general observation of the visitation rules. The purpose of this regulation is to protect the privacy and rights of room and hall mates. Persons cited for breaking any of the visitation regulations are automatically fined a minimum of $25. Repeated violations may result in a withdrawal of the visitation privilege or more serious consequences.
Student residences remain locked 24 hours a day with access controlled by a card access/punch lock security system. All student residences are equipped with such safety equipment as smoke detectors, fire alarms, and fire extinguishers. Persons found guilty of tampering with or misusing these and other safety devices will be subject to severe disciplinary action. The professional staff and seven full-time security officers of Centre’s Department of Public Safety work to ensure the safety of people and property on campus.
Student Identification Cards
New students are issued an identification card at fall orientation. They will need this card to receive meals at all dining facilities on campus, to enter many of the residence halls, to check books out of the library, to cash checks in town, to establish identification for discounts given by some stores to students, and other uses. When a student withdraws from the College, takes a leave of absence, or is suspended, he or she must turn in this ID card to the dropbox outside the Student Life Office or Public Safety in order to have a clear record at the College. The fee for replacing identification cards is $25.
Students are permitted to bring automobiles, motorcycles, and bicycles to campus, but they must register these vehicles, pay a $50 vehicle registration fee (for automobiles and motorcycles), and observe the regulations for parking and storage.
In general, the College does not allow pets in residence halls. Fish are acceptable. Dogs, cats, snakes, spiders, etc., are not allowed.
Social Responsibility and Student Conduct Regulations
Students are expected to conduct themselves as responsible citizens and as members of a community of learning, where respect for others, personal integrity, and civility are essential elements. If a student violates the terms and conditions of the student housing contract or other College regulations, and such violation results in disciplinary action which includes some form of suspension or expulsion, the College’s refund policy does not apply and the student will be held liable for the full charges for that term.
Recipients of Federal and State financial aid are subject to the Federal “Return of Title IV Funds” policy. Neither the College nor any of its officers shall be under any liability for such exclusion.
Misconduct for which students are subject to disciplinary action includes, but is not limited to:
1. Dishonesty, such as cheating, plagiarizing, or knowingly furnishing false information to the College.
2. Forgery, alteration, or use of College documents, records, or instruments of identification with intent to defraud.
3. Intentional obstruction or disruptions of teaching, research administration, disciplinary proceedings, or other College activities on College premises.
4. Physical, mental, verbal abuse, or conduct, including, but not limited to abuses on the basis of race, color, religion, national or ethnic origin, sex, sexual orientation, age and disability, of any person on college premises or at College-sponsored or College-supervised functions, which threatens or intimidates, or endangers the health or safety of any person.
5. Sexual harassment or coercive sexual advances and/or activity.
7. Indecent exposure.
8. Theft from or damage to College premises or theft of or damage to property of a member of the College community on College premises.
9. Failure to comply with directions of College officials acting in performance of their duties.
10. Disrespect (harassment, true threats, defamation, obscenity, incitement) for a College official while carrying out their official job responsibilities.
11. Violations of published College regulations, including but not limited to published rules governing College residence halls, including regulations relating to entry and use of College facilities and any other regulations, which may from time to time be enacted.
12. Possession and/or discharge of fireworks.
14. Disorderly conduct.
15. Illegal provision of alcohol by any individual or group to another individual or group either for a monetary charge or free of charge.
16. Illegal provision, merchandising, possession, or consumption of illegal drugs on campus, or possession on campus of paraphernalia for the use of drugs.
17. Possession of, or threatening use of, deadly weapons.
18. Arson or other intentional setting of fires.
20. Violation of College Computer Network “Acceptable Use Policy.”
21. Unauthorized use of building.
22. Hosting a party in a residence hall.
23. Any conduct, which could be construed as a violation of any Federal, State, or local laws, may be treated as a violation of College regulation, particularly when it affects the College community’s pursuit of its proper educational purposes.
The administration may also regard actions off-campus, which threaten or harm larger community welfare as occasions for disciplinary action either through normal judicial proceedings or administrative decision. The College may, for example, hold students living off-campus responsible for their behavior if their behavior causes neighbors to complain to the College.
Sanctions and Penalties
Sanctions or penalties which may be imposed by the administration or under the judicial process for offenses include, but are not limited to, the following:
1. Admonition. An oral statement to the student offender that he or she has violated College rules.
2. Warning. Notice to the student orally or in writing that continuation or repetition of the conduct found wrongful, within a period of time stated in the warning, may be cause for more severe disciplinary action.
3. Censure. Written reprimand for violation of a specific regulation, including the possibility of more severe disciplinary sanction in the event of conviction for the violation of any College regulation within a period of time stated in the letter of reprimand.
4. Disciplinary probation. Exclusion from privileges or participation in extracurricular College activities for a specified period of time and under such conditions as set forth in the notice of disciplinary probation. Release from disciplinary probation status is at the sole discretion of the College.
5. Restitution. Reimbursement for damage to or misappropriation of property. Reimbursement may take the form of appropriate service to repair or otherwise compensate for damages.
6. Fine. Monetary penalty apart from restitution.
7. Suspension. Exclusion from classes, campus residences, and/or other privileges or activities for a definite period of time and under such conditions as set forth in the notice of suspension. When suspension includes exclusion from classes, this action results in a notation on the student’s permanent record. Students under suspension may be considered for readmission by the Deans after the specified period of suspension and once stated conditions have been met. Readmission, however, is not automatic; students must show persuasive evidence of ability and desire to do satisfactory work and to behave responsibly at Centre College. Readmission to Centre is at the sole discretion of the College.
8. Expulsion. Termination of student status for an indefinite period. The conditions of readmission, if permitted, shall be stated in the order of expulsion and are solely at the discretion of the College. This action results in a notation on the student’s permanent record.
Although students are ordinarily disciplined through the judicial process involving the Student Judiciary or the executive/judicial committees of the Panhellenic Association or the Interfraternity Council, the College administration may invoke sanctions, including suspension from the College, in certain circumstances. Upon verbal or written notification of charges, a student may be suspended pending the hearing and determination thereof, only when the continued presence of such student would constitute an immediate danger to the safety of person or property on the premises of the College.
In the event of such a suspension, the student upon request shall have the right to a hearing before the Student Judiciary within five days after said demand with respect to the basis for such suspension. A student who is dismissed is immediately denied use of any campus services or facilities and may not participate in campus-sponsored activities. Keys belonging to the College, especially to the residence hall room, must be turned in at the Student Life Office, the student I.D. card and vehicle decal must be returned to the Registrar’s Office, and the premises must be vacated within 48 hours of dismissal. The Dean of Student Life must authorize any exceptions. Failure to complete this process will jeopardize readmission to the College.
Financial Aid Policies
Students who receive the Kentucky Educational Excellence Scholarship (KEES) are required to meet federal or state-mandated minimum grade point averages in order to maintain eligibility for the scholarships. Please consult the KHEAA.com website for further information.
Federal Pell Grants
Pell recipients have a lifetime eligibility of six years maximum.
Financial Aid (FA) Satisfactory Academic Progress (SAP) Policy
Federal regulations required that all students who received any federal or state financial assistance make satisfactory academic progress toward a degree at Centre College. Satisfactory Academic Progress will be required for the following types of financial aid: Federal Pell Grants, Federal Supplemental Educational Opportunity Grants, Federal TEACH Grants, KHEAA State Grants, Federal Work-Study, Federal Perkins Loans, Federal Stafford Loans, Federal PLUS Loans, other aid involving Title IV funds, or any other aid for which satisfactory progress is a requirement. These policies apply only to eligibility to receive financial aid and not to academic status. The satisfactory academic progress of students will be monitored at the end of each spring semester.
Recipients of Centre College endowment funds – other than merit scholarships – must meet the Standards of Satisfactory Academic Progress below. However, these funds will only be awarded for a maximum of ten (10) long terms.
Satisfactory Academic Progress is measured in three ways:
1) Students must progress qualitatively by earning the required grade point average.
2) Students must progress quantitatively by completing the required minimum number of credits each year (Pace).
3) Students must complete their program of study within a reasonable time period.
Standards of Satisfactory Academic Progress
Qualitative Measure (GPA)
Students receiving financial aid must meet the following cumulative grade point average, based on long terms completed.
1 long term: 1.650 grade average
2 long terms: 1.750 grade average
3 long terms: 1.850 grade average
4 long terms: 1.930 grade average
5 long terms: 1.970 grade average
6 or more long terms: 2.00 grade average
Quantitative Measure (Pace)
Students receiving financial aid must also satisfactorily complete 67% of all hours attempted. All attempted hours will be totaled and multiplied by 67% (.67) to determine the number of credit hours a student must have earned. Grades of U, WU, WP, I, W, AU, NC, and transfer hours are counted as attempted hours and will NOT count as earned hours. Repeated courses will be included in the attempted hours total. Centre College does not offer remedial courses, so they are not included in either the hours attempted or the hours earned.
Maximum Time Frame
The maximum time frame in which a student must complete his or her degree cannot exceed more than 150% of the length of their academic program. Centre College requires a minimum of 110 credit hours to complete the degree. Centre students can therefore attempt up to 165 hours and still be eligible for aid. Once 165 hours are exceeded, aid would be suspended. All repeated courses, failed courses, withdrawals, courses taken from a change in major and transferred hours will count as credit hours attempted toward the maximum time frame.
Financial Aid Suspension
Students who fail to meet the minimum Satisfactory Academic Progress Requirements will be placed on financial aid suspension. Students on financial aid suspension are NOT eligible to receive federal, state, or institutional financial aid. The mere passage of time will not restore eligibility to a student who has lost eligibility for failure to make satisfactory academic progress.
How to Regain Eligibility
To regain eligibility, complete courses at your own expense at Centre College and raise your cumulative GPA to the acceptable standard.
To regain eligibility, take courses at your own expense in a subsequent term or terms and meet the standards according to the cumulative credit hours completion ratio outlined above under the heading Quantitative Measure (Pace).
Maximum Time Frame
Students who exceed the maximum time frame are not eligible to regain eligibility.
Right to Appeal
If there were extenuating circumstances that prevented you from meeting the standards of our Satisfactory Academic Progress Policy, then you have a right to file an appeal with the Committee for Financial Aid Satisfactory Academic Progress Appeals. This appeal must be a detailed appeal letter and MUST include the following:
1) The reasons why you did not meet satisfactory academic progress, and
2) The dates and time periods involved, and
3) An explanation of how your situation has changed and how these changes will allow you to make satisfactory academic progress at the next evaluation.
The appeal may not be based upon the need for financial aid assistance or the lack of knowledge that the financial aid assistance was in jeopardy. A student may appeal more than once if the student is placed on SAP suspension more than once. However, the basis for the subsequent appeal must be a substantially different circumstance from the prior appeal.
Appeals may be mailed to:
The FA Satisfactory Academic Progress Appeals Committee
Student Financial Planning Office
600 W. Walnut Street
Danville, KY 40422
Require approximately 3 weeks. Notification will be emailed to the student’s centre.edu address. Decisions of the FA Satisfactory Academic Progress Appeals Committee are final.
Approved Appeals and Satisfactory Academic Progress Probation
Students whose appeals are approved may be placed on a FA SAP Academic Plan or on Financial Aid Satisfactory Academic Progress Probation for one long term only. (Financial Aid Satisfactory Academic Progress Probation is for financial aid purposes only and is separate from academic probation.)
Students placed on ‘FA Probation’ or FA SAP Academic plan regain eligibility for financial aid if:
1) The student placed on FA probation meets ALL of the Standards of Satisfactory Academic Progress by the end of one subsequent long term enrollment.
2) The student has been placed on a FA SAP Academic Plan and is making progress in his/her academic plan after being reviewed at the end of the next long term. Subsequently, students making progress in their academic plan will be review for continued progress annually at the same time that all students are reviewed for SAP. The FA SAP Academic Plan will lead to graduation and, if followed, ensures that the student is able to meet all the Standards of Satisfactory Academic Progress by a specific point in time.
Students who have met one of the standards above will be placed in ‘Meets SAP’ status at the conclusion of the probationary or FA SAP Academic Plan review period. Students who do not meet all of the Standards of Satisfactory Academic progress or academic plan requirements while on ‘FA Probation’ will be placed on ‘FA Suspension.”
This policy is subject to change without notice in order to remain compliant with federal regulations.
Scholarship Academic Policy
Merit awards, Legacy, Performing Arts and Language Awards require full-time enrollment. Scholarship recipients must live on-campus unless living at home with their parents in the local area. Retention of merit awards requires meeting minimum grade point averages that are graduated according to the size of the award. Such requirements are communicated to the student in the original scholarship notification in the spring of the student’s high school year.
Loss of a merit scholarship for failing to meet the minimum grade point average is not automatic; students are permitted to petition the Academic Standards Committee for an exception based on credible reasons. The Associate Dean of the College has been designated counselor for merit scholarship recipients and is available to answer further questions.
If a student withdraws from the College, a refund/reduction of charges will be made based on the following schedule for the respective 14-week terms:
Sept. 2-8 : 80% Refund
Sept. 9-15 : 60% Refund
Sept. 16-22 : 40% Refund
Sept. 23-29 : 20% Refund
Sept. 30 and after : 0% Refund
Feb. 5-11 : 80% Refund
Feb. 12-18 : 60% Refund
Feb. 19-25 : 40% Refund
Feb. 26-Mar. 4: 20% Refund
Mar. 5 and after : 0% Refund
Institutional and Kentucky financial aid credits may be adjusted as a result of any decrease in charges based on the above table due to withdrawal from the College. If a student violates the terms and conditions of the student housing contract or other College regulations, and such violation results in disciplinary action which includes some form of suspension or expulsion, this refund policy does not apply and the student will be held liable for the full charges for that term. Recipients of federal financial aid are subject to the federal “Return of Title IV Funds” policy, which mandates how funds are to be refunded. A copy of this policy is available in the Finance Office.
Other Financial Information
Student billing statements are mailed to the student at his/her permanent address. If a campus or alternate billing address is required, a form containing such information must be completed by the student in the Registrar’s Office.
Interest will accrue at the rate of one and one-half percent (1-1/2%) a month on the unpaid balance. This does not apply to those students who have contracted with TuitionPay and are paying by the terms of the contract, unless the contracted amount is significantly understated. A student’s account must be paid in full before any monies are accepted for the next year’s CentreTerm trip deposits. Exceptions are any amounts contracted with TuitionPay.
A student cannot receive official certifications, including transcripts and grades, from the College if he/she is delinquent with any financial obligation to the College. Additionally, a student will not be permitted to participate in any pre-registration activities if there are unpaid balances owed to the College. If an unpaid balance remains after the student has graduated or withdrawn, the student will be responsible for all attorney fees and other reasonable collection costs and charges necessary for the collection of the unpaid balance.
Normally, the comprehensive fee is assessed for all regular, degree-candidate students, including students permitted by the Associate Dean and the Dean of Student Life to drop to part-time status. An appropriate part-time tuition rate is assessed for part-time students (fewer than 12 credit hours in the long terms) only under the following circumstances:
1. For special students (non-degree candidates);
2. For regular, degree candidates enrolled for a ninth long term or longer following eight long terms of full-time enrollment; and
3. For non-traditional, degree candidates who cannot enroll full-time due to family or work obligations. For the purpose of this policy, “non-traditional” is defined as students 24 years or older not living on campus or with parents/guardians.
NOTE: Part-time students are ineligible for, or face restrictions on, certain types of financial aid and loans, including Centre aid and awards. Students should consult the Student Financial Planning Office before enrolling part-time.
Enrollment of readmitted students and of students returning from a leave of absence is subject to clearance from the Finance Office to make certain that the student has no outstanding financial obligations to the College. In addition, the payment of a $300 nonrefundable deposit is to be made to the Finance Office.
Personal checks are accepted on campus and VISA, MasterCard, and American Express are accepted in the bookstore and the Finance Office. There is a $25 charge for all returned checks. Personal checks up to $100 may be cashed at the Finance Office by showing a current student ID card. The cashier’s window is open from 8:30 a.m. – noon and from 1:00 – 4:30 p.m., Monday – Friday.
An elective tuition refund plan is available through A.W.G. Dewar, Inc. This insurance plan provides tuition protection should a medical problem force a withdrawal during a semester. Information from the company is provided prior to the start of the academic year. As this plan is being independently offered and administered, please read their materials carefully before enrollment to be certain you understand the coverage and terms.
An elective health insurance plan is available through an independent company. The Parsons Student Health Center provides detailed information about the plan at the beginning of each academic year.
Students are responsible for the individual or family insurance coverage of personal belongings and automobiles brought to the campus. Centre College will not assume any liability for accidental loss or damage incurred.