Danville March 30, 1821
At a meeting of the Board of Trustees of the Centre College of Kentucky, present The Reverend Thomas Cleland, President pro tem, Reverend Samuel K. Nelson, Robert B. McAfee, Jeremiah Fisher, James Birney, John Green, Edward Worthington, Joseph McDowell, Ephraim McDowell, James Barbour, Clerk pro tem.
On motion it was ordered that the report of the committee appointed to settle with the Treasurer and collectors of this institution be received, which said report is under date of 3rd instant.
Resolved that Edward Worthington, Ephraim McDowell, James Birney, and James Barbour be appointed a commit
tee to draw up and report to this Board for its approval, rules for the government of the Treasurer, collectors, and Secretary in the collection, keeping, and disbursing the funds and keeping the accounts of this institution.
Resolved that Samuel K. Nelson, Robert B. McAfee, John Boyle, Thomas Montgomery, and John Green, Esqs., be a committee to employ a suitable person to teach the mathematics for a term not exceeding one year and for a salary not exceeding $1,000 per annum.
Ordered that the Clerk of this Board give notice in writing to Francis F. Maury, Esq., of his appointment as a professor of languages in this institution with a salary of $1,000 per annum, his duties as such to commence on the first Monday in July next, and then the Board adjourned.
Danville, May 8, 1821
At a meeting of the Board of Trustees of the Centre College of Kentucky convened at Danville on 8th May 1821, John Boyle, William Owesly, Nathan H. Hall, Thomas Cleland, Samuel K. Nelson, Jeremiah Briscoe, John Green, William Craig, Edward Worthington, Joseph McDowell, Jeremiah Fisher, James Barbour, David G. Cowan, Robert B. McAfee, Ephraim McDowell. The Chairman being absent the Honorable John Boyle was chosen Chairman.
The committee appointed to draft rules for the government of the officers and collectors of the Board reported the following which was adopted as follows:
Rules for the Government of the Secretary
Resolved that the Secretary shall keep
a record of the proceedings of the Board, and for this purpose shall give his attendance. He shall also record all the contracts, leases, and deeds which have been made and not already received or may hereafter be made. He shall carefully preserve the books and papers of the Board. He shall keep an exact account of all debts and credits that now exist or may hereafter arise between the institution and any other person or persons. He shall keep accounts with the professors of this institution, and every other officer, person, or persons entitled to receive from the treasury salaries or wages fixed by order of the Board. He shall settle all accounts for building, purchasing property, and making improvements on the College lot which have been made or may hereafter be made by order of the Board. He shall settle the accounts of all debtors and collectors of money or other property due and belonging to the institution and payable to the Treasurer and may call on three or more of the Board to assist him in difficult cases. He shall certify to the Treasurer such settlement, and the amount due from such debtor or collector. He shall draw warrants on the Treasurer in favor of any person entitled to money from the treasury, and make an entry in his book of every warrant, which
he shall draw on the Treasurer in order as he shall open them, so as to be enabled to show the date, the name of the person in whose favor it was drawn, and the nature of the claim upon which it was founded. He shall lay before the Board annually or oftener if required the said general account together with an account of all balances due to and from this institution. He is to receive such compensation as the Board may prescribe.
Resolved that it shall be the duty of the Treasurer and he is hereby required and authorized to demand of the several collectors of money or [illegible word] property belonging to this institution and payable into the treasury all such money or property and shall apply and use the same for such uses only as shall be from time to time directed by the Board. That he shall not pay or receive any money on account of this institution but on warrant or certificate from the Secretary. That he shall keep in a book to be provided at the expense of the Board just, true, and faithful accounts of all monies received from time to time of the several collectors and other persons, and also of all such sum or sums as he shall pay out of the treasury pursuant to such order or orders as may be made by the Board - which accounts shall be so kept as that the net proceeds of the money paid in and out of the treasury for every purchase or service shall appear separate and distinct from each other. That he shall annually or whenever required by the Board, lay before them or a committee appointed by them all the accounts and vouchers of the treasury for money received or paid out or expended for any purpose whatever, and if required produce the money in his hands and such committee shall make report thereof to the Board.
Resolved that the collectors shall receipt to the Secretary for all notes, accounts, or subscriptions which shall be put into his or their hands for collection. That they shall settle their accounts with the Secretary and pay to the Treasurer at the end of every six months all monies belonging to this institution received or collected by them during that period and take his receipt which they shall deliver to the Secretary who shall give them a quietus for the amount paid. That they shall, whenever in their opinion the safety of the institution requires it, bring suits against debtors or use such other means for the collection or securing of the debts as they shall think most advisable.
Resolved that the engagement made by the committee appointed for that purpose with Mr. Chesley as a teacher of mathematics for a limited time from 16th April last to 1 July next be approved, and that the advancement to him by the Treasurer of the sum of one hundred dollars in part of his salary at the rate of $1,000 per annum be also approved.
The Board proceeded to the election of a President of the College when the Rev. Dr. Edward D. Griffin was unanimously elected to that office, and that his salary be $1,500 per annum with a convenient house free of rent.
Resolved that John Boyle, Robert B. McAfee, John Green, Thomas Cleland, Nathan H. Hall be a committee to draft and report to the next Board a memorial to be presented to the next
Ordered John. Boyle, Thomas Cleland, Nathan H. Hall, and Samuel K. Nelson be a committee to march upon Dr. Griffin and communicate his unanimous election.
Samuel K. Nelson and Nathan H. Hall are severally authorized and empowered to solicit and receive subscriptions and donations to the College.
The Board than adjourned to meet on the last Thursday in June next.