Reviewing a Concern
Complaints are generally initiated by individuals who believe that their rights under this Policy have been violated, but any individual (including a representative of the College) may initiate a complaint.
As soon as the College receives sufficient information alleging a violation under this Policy, the representative receiving the concern must report the incident to the Title IX Coordinator within 5 business days. An investigation will begin within 5 business days after the Title IX Coordinator receives a formal complaint, unless unusual or complex circumstances exist. The investigation will be timely and impartial. Barring unforeseen circumstances, the investigation will be completed, including any formal proceedings that occur, within 60 calendar days from the time a formal complaint is initiated. If the investigation extends beyond 60 calendar days, the College will explain the reason for the delay to both parties and keep them apprised of the modified timeline. At the conclusion of the investigation and proceedings (if any), writing notification about the outcome of the investigation and any appeal will be delivered concurrently to the Complainant, the Respondent and any appropriate College officials.
If an individual decides to file a formal complaint, a detailed written (typed, emailed, or handwritten) statement of the alleged incident(s) must be submitted to the College. This formal statement must be signed and dated. The statement should be as specific as possible, including dates, times, locations, a description of the alleged misconduct and the name(s) of the accused person(s). Provide a list of any person(s) who may have information that would be helpful to the review and resolution process.
An initial inquiry will be made by a member of the Title IX Team, as determined by the Title IX Coordinator, and will include interviews with the person(s) reporting misconduct and the person(s) accused of misconduct, and may include interviews of other potential witnesses. Following the initial inquiry, the Title IX Team member conducting the inquiry will determine, in conjunction with Title IX Coordinator, if the information gathered during the initial inquiry indicates that the complaint falls within the Sexual Misconduct Policy.
Once a report of sexual misconduct is formally made to one of the Responsible Employees, the College is obligated by law to investigate and to take appropriate action regardless of whether the Complainant wishes to participate or considers the behavior sexual misconduct.
The College’s authority to investigate, to compel cooperation, or to impose sanctions against those who are not members of the College community is limited. The informal and formal processes as described below apply to faculty, staff, and students of the College. Complaints against guest lecturers, volunteers, vendors, and visitors will be referred to the Title IX Coordinator or his/her designee for investigation and appropriate action.
Immediate College Action
Upon receiving a complaint, the Title IX Coordinator or designee will take appropriate immediate actions to protect the safety and well-being of the individuals involved in a complaint of sexual misconduct. Generally, such actions include but are not limited to the following:
1. Notify the Respondent that a complaint has been made;
2. Provide a copy of the Sexual Misconduct Policy to both parties;
3. Establish an agreement between the parties that they are not to initiate contact with the other party or parties until further notice by the College. Failure to cooperate or honor the agreement could result in restricting either party’s presence on campus;
4. Take such other immediate measures to prevent contact with or proximity to the other party, including housing relocation, adjustment to work or class schedules and/or other measures as deemed appropriate by the Title IX Coordinator or designee.
5. Have each of the parties and any witnesses acknowledge the expectation of confidentiality as outlined in this Policy;
6. Advise all parties and any witnesses that they may not retaliate against any party or any witness involved in any investigation under this Policy.