COVID-19 INFORMATION CENTER
UPDATED: September 18, 2020
Recent additions/changes preceeded by an asterisk *
The Student Social Contract
In the interest of health and safety of the entire Centre community, students who return to campus in Fall 2020, either to live on campus or to attend classes on campus, will be required to read and agree to this “Social Contract.” Any student who has not already indicated their agreement to this Social Contract will not have access to campus resources (campus ID, Centrenet, room key, etc.) until agreement is indicated. This applies to students returning at the beginning of the fall 2020 semester or at any point thereafter, until such time as the President of the College removes the requirement of the Social Contract. This document and the policies included in it are subject to change. This Social Contract will be reviewed regularly, and changes will be announced to the campus via email.
Before coming to campus, I promise to:
- Monitor for any COVID Symptoms for at least 14 days prior to arrival. Those symptoms include cough, shortness of breath or difficulty breathing, fever of 100.5° or higher, chills, muscle or body aches, fatigue, new loss of taste or smell, headache, sore throat, congestion or runny nose, nausea or vomiting, or diarrhea.
- Seek medical assistance if I experience any such Symptoms (see above) and immediately notify Centre College Student Health of a positive test for the virus. I will delay moving to Centre until I am well and released from isolation by my medical provider.
- Reduce potential exposure by adopting the following behaviors at least 14 days prior to arrival: avoiding large crowds and gatherings, keeping a safe distance from other people (at least 6 feet), wearing a cloth or disposable mask when outside of my residence, washing my hands often, and avoiding contact with a person who has been diagnosed with COVID-19 or is sick with Symptoms.
- Actively participate in the required COVID-19 training and stay up to date with any changes communicated through e-mail or on Centre’s Coronavirus Information Center as the pandemic situation evolves.
- Be tested for COVID-19 within 14 days prior to moving to Centre College and upload my test results into the Moodle page assigned to me, and
- Be tested immediately upon arrival to campus and prior to entering my campus residence.
Once approved to be on campus, I promise to:
- Wear a cloth or disposable mask (consistent with mask guidance) that completely covers my nose and mouth at all times, with the rare exceptions when I am:
- Alone in a private, enclosed space (e.g., my office or my own residence hall room)
- Eating or drinking, while observing at least six feet of social distancing
- Engaged in outdoor exercise while alone
- Swimming, while observing at least six feet of social distancing
- Sitting alone outside, with my mask at hand should I encounter other people
- Follow all health and safety directions and guidance provided by College officials, including what I am provided during required COVID-19 training
- Respect others who may have heightened concerns compared to my own
- Complete the Daily COVID Check each morning and display my “cleared for campus” pass when entering the dining hall or any other place that requires it
- Agree to be tested for COVID as directed by Student Health Services, on an ongoing basis
- Socially/physically distance (6 ft) from others, including changing social habits, such as eliminating greetings that result in physical contact (hugs, kisses, handshakes, fist or elbow bumps, etc.)
- Comply with maximum capacity signs posted in areas on campus
- Follow “traffic flow” signage as applicable. Otherwise, when in stairways, hallways, or on walkways, I will stay to the right and keep moving
- Wash and disinfect my hands frequently
- Avoid touching my eyes/nose/mouth
- Keep my personal spaces clean/disinfected and follow any cleaning/disinfection guidance provided in classrooms, labs, and other places on campus
- Stay out of crowded spaces and avoid large gatherings
- Not to move or alter furniture that has been set up for social distancing or remove signage in classrooms or other gathering spaces
- Abide by the Fall 2020 Visitation Policy, which prohibits off-campus visitors on campus, and limits when students can be in residence halls or any rooms other than their own
- Make every effort to limit travel off campus to only brief pick up of food or necessary items and to wear a mask and maintain social distancing anytime I am off campus. I will seek permission for additional trips, such as funerals, weddings, and doctor appointments here
- Help hold my friend group and other students accountable to our promise to the community, including reporting any violations
- Limit social gatherings to ten people or fewer, all while observing and enforcing among each other mask-wearing and social distancing
- NOTE: There will be ZERO tolerance for failure to adhere to this social gathering limitation. Any student who hosts an unsanctioned gathering of more than 10 people, without express written permission of a college official, will be suspended. In addition, any student who attends an unsanctioned gathering of more than 10 people may also be subject to being sent home for the remainder of the term and other appropriate discipline.
If I develop symptoms of COVID-19, test positive, or come into close contact with someone who has tested positive, I promise to:
- Stay isolated in my room and contact the Student Health Center for further direction
- Follow quarantine and isolation directives until cleared by the student health office or another medical provider
- Cooperate conscientiously with contact tracers and provide any requested information freely and honestly
I acknowledge my individual effort is critical to a successful 2020-2021 academic year and commit to upholding my promise to the Centre Community as outlined above when choosing to return and participate in campus life, or to continue to remain on campus or attending classes on campus if I have already begun doing so. I understand that if I fail to uphold health and safety guidelines, I will be subject to disciplinary action, which could include removal from campus suspension for the remainder of the term or longer. I also understand that if I am removed from campus for failure to uphold the Social Contract, I will not receive reimbursement for any portion of room or board fees.
Centre College recognizes that maintaining a safe and healthy campus community, including all faculty, staff, and students, is our primary goal. We are also focused on carrying out our primary mission of educating students for lives of purpose. Many members of the campus community have collaborated on developing policies and procedures for continuing our work in a safe and healthy manner, as well as planning for the fall term and resumption of classes on campus.
The Healthy@Centre Plan follows the guidance of federal, state, and local governments and agencies, especially from the Kentucky Governor’s “Healthy At Work” guidance and the federal Centers for Disease Control and Prevention (CDC). Please be aware that the Plan is subject to change, due to the changing nature of the pandemic and/or due to updated guidance from the federal, state, or local government.
While the key focus of this Plan is the health and safety of the College community, the Office of Student Life has, working with a number of students, has also developed Social Contract, which identifies expectations and responsibilities of student conduct; serving as a pledge of shared caring, compassion, and responsibility for preserving the health and safety of all members of our community, both on and off campus.
As the date for welcoming students back to campus draws nearer, many members of the faculty and staff remain busy, redesigning and redefining learning spaces, securing supplies, organizing safe dining options, and more – always placing an absolute premium on health and safety. We are firm in this resolve, and at the same time, we commit to being flexible as we all seek the best ways to carry out Centre’s mission and do our important work together.
Effective August 1, 2020, all Faculty, Staff and Students must login to CentreNet and complete the Healthy@Centre Daily COVID Pass symptom check each day, whether planning to be on campus or not. This form should be completed at home. However, if it cannot be completed before arriving on campus, it should be completed upon arrival. Submission of the form will produce one of two immediate responses:
- CLEARED: You are cleared to be on campus today.
- NOT CLEARED: You are to remain in your residence and follow further health instructions
- Contact your primary health care provider or a local health facility (students on campus will contact Centre Student Health)
- Get a COVID-19 test as soon as possible within 36 hours
- Self-quarantine while experiencing symptoms; awaiting COVID-19 test and/or test results, and/or until a medical professional has cleared them
A green “cleared” screen displayed on a person’s mobile device will be required to gain access to certain spaces, such as campus dining facilities. Work supervisors, course instructors, and the Director of Student Health Services may ask to see the “cleared” screen or access a summary report showing who (on their student roster, e.g.) has completed, and been cleared by, the Daily COVID Pass. Only the Director of Student Health (for students) will have access to the comprehensive symptom reporting database, which may only be used in the event that testing, contact tracing, quarantine, or isolation are warranted.
Compliance with use of the Daily COVID Pass is expected, and if needed, an employee’s supervisor, with the support of the Office of Human Resources, will intervene with a non-compliant employee, and the Department of Public Safety will intervene with a non-compliant student.
View full Daily Symptom Check policy HERE
The spread of COVID-19 occurs from person to person through respiratory droplets that are generated whenever a person infected with the virus talks, coughs, sneezes, speaks forcefully, or sings. Therefore, Faculty, staff, students, and permitted visitors are required to wear a cloth face mask that covers their nose and mouth (see Exceptions to Wearing Cloth Masks, below) as a means to prevent viral transmission. Again, masks are not substitutes for physical distancing. They are to be used in conjunction with social distancing, frequent handwashing, and hand sanitizing.
Most members of the campus community will have their own masks, but the College will supply disposable surgical masks on a limited, as-needed basis, for students and employees who do not have access to a mask or do not have the resources necessary to purchase one. In recognition that there will be occasions when someone forgets to wear their mask or they lose their mask. Therefore, disposable surgical-style masks will be available in specific locations on campus, including the Facilities Management Desk (for visitors), Campus Center Information Desk, Old Centre (table near entrance), and Admissions.
Exceptions to wearing cloth masks: Clear/plastic face masks will be made available for use by faculty or staff who need to be able to communicate with individuals who use lip-reading as a means of communication. Individuals are not required to wear a mask when alone inside an office or residence hall room.
If the use of a cloth face mask poses a health or safety risk to an individual, that person will be exempt by doctor’s excuse from wearing a mask. In this instance, the use of a face shield is required.
If a Plexiglas shield (typically 4’ x 7’) is installed in a classroom, instructors may choose to lecture wearing a face shield (without a mask) and remain behind the Plexiglas shield while lecturing. The instructor must otherwise wear a cloth face mask.
When face coverings are not required: The wearing of a mask and/or face shield is not required when a person is alone in a private, enclosed space (for example, office, residence hall room) or when they are engaged in outdoor work (for example, mowing) and able to maintain at least six feet of distance from other persons.
Consistent with state guidance, a mask is not required for persons engaged in exercise in a gym or indoor facility so long as there is six or more feet of separation between individuals and where the gym or indoor facility engages in required cleaning; nor is mask-wearing required for persons actively participating in intercollegiate athletic practice or competition.
A mask is also not required when a person is eating or drinking, but the person should still observe social distancing.
View full Masks and Face Shields policy HERE
All Centre College students residing or attending classes on campus are required to abide by the directions and guidance of the College with regard to isolation and quarantine. Any student with symptoms of COVID-19, or who tests positive (with or without symptoms), or who has been exposed to someone who tests positive for COVID-19 is subject to isolation or quarantine requirements as set forth below.
All students are required to complete the Daily COVID Pass before leaving their residence each day. Any student reporting symptoms will be instructed not to attend class or go to work, and to call the Student Health Services Office.
A member of the Student Health Services Office team will first communicate with the student via telephone, employing the student health telephone triage protocol. If it is determined that COVID-19 testing must be done, the student will be advised to pack for a minimum of three (3) nights and prepare to stay in an assigned space for quarantine while awaiting COVID-19 test results. A case manager will coordinate each student’s care.
If a positive test result is reported for any student, regardless if they are symptom-free, the student will immediately be assigned an isolation space.
Any student showing symptoms indicative of COVID-19 will be tested for the virus under the direction of Student Health Services and assigned a living space while awaiting the test results. As turnaround time for test results improve, the three-night minimum may be reduced accordingly. A case manager will follow the student’s care while in quarantine (or subsequent isolation if their test comes back positive for COVID-19) to ensure the student’s needs are met, including arranging delivery of meals and medications.
If a student is notified by a public health official that they have been in contact with someone with COVID-19, they must alert Student Health Services and be prepared to quarantine for two (2) weeks. If their current residence is not suitable, temporary housing will be assigned. Any student exposed to a person with COVID-19 will be required to answer all phone calls in case a contract tracer from the health department is trying to reach them.
View the full Isolation and Quarantine policy HERE
All members of the Campus community are expected to practice social distancing, wear a cloth mask (see Mask policy) when around other people, and wash hands frequently. When used together, these three methods effectively reduce the spread of the virus.
Social Distancing: Appropriate social distancing requires at least six (6) feet (about two arms’ lengths) of distance between people who are not from the same household. Social distancing is required in both indoor and outdoor spaces.
Additional effective measures to reduce virus transmission include, but are not limited to:
- Avoiding crowds and close contact with others
- Changing social habits, including eliminating greetings that result in physical contact (hugs, kisses, handshakes, fist or elbow bumps, etc.)
- Following guidance on posted signs, obeying physical signals and directional arrows, and avoiding loitering in public areas where spontaneous gatherings often occur
- Avoiding touching door handles and other potentially-contaminated surfaces and to immediately sanitize hands when such contact occurs
- Replacing face-to-face meetings with videoconferences and postponing non-essential meetings and events
Testing for COVID-19 is an evolving area worldwide. When diagnostic tests are widely available, people who test positive and have symptoms can get care earlier, contacts can be traced, and self-isolation or quarantine can be employed to help stop the spread of the virus.
The Centre College testing policy applies to all faculty, staff, and students who are working, attending classes, or living on campus.
Students taking classes on campus but living off campus need to be tested on campus on Sunday, August 23 or no later than Tuesday, August 25; they should contact the Student Health Office to make arrangements.
Any person who tests positive for COVID-19 will be required to immediately isolate and collaborate with local and state health officials, including contact tracers, to identify others who should be quarantined and tested. Anyone with a positive COVID-19 test must remain in isolation until they are told by a state or local health official that they are no longer a health risk to others.
View full Testing policy HERE
This policy applies to any on-campus Gathering or Event (as these terms are defined below) with students, faculty, and/or staff, and any publicly-ticketed Norton Center or athletic event, to the extent any are permitted. Rental of campus venues by external groups will be suspended until further notice. Gatherings and events are limited in attendance to members of the campus community, except as permitted under the Visitors Policy or by decision of the President.
Centre College intends to severely restrict and potentially eliminate any events attended by visitors. According to current state guidelines, campus gatherings may be permitted if appropriate safety and health procedures are followed (see below).
Following current state guidelines, campus gatherings may be permitted for up to 10 people, if the appropriate procedures are in place (see below). Campus events in the campus event venue spaces of the Norton Center, Sutcliffe Hall, and the Seabury Indoor Tennis Center may be permitted if the appropriate procedures are in place (see below).
Procedures for Gatherings and Events
Any person hosting or attending a campus Gathering or Event is expected to follow the College’s COVID-19 Healthy @ Centre policies in addition to this policy.
Individuals attending a Gathering or Event must:
- Wear a mask that covers your nose and mouth
- Remain at least six (6) feet apart from people who are not a part of your immediate household
- Wash or sanitize hands upon entering the event
- Not share food, drink, containers, plates, napkins, or utensils. *Contact Mike Nagorka of Sodexo with questions pertaining to on-campus food services
The Gathering’s convening organization must make every effort to:
- Screen (via the Daily COVID Pass e.g.) and exclude persons with fever, symptoms of COVID-19, and/or direct exposure to COVID-19
- Communicate to prospective attendees to stay home if sick
Procedures for Campus Events
Anyone hosting a Campus Event in one of the campus event venues must limit the persons in attendance, not including employees necessary to the event, to 50% of the maximum permitted occupancy capacity of the venue. This means ensuring all individuals in the venue are able to maintain six feet of space between each other, with the exception of persons from the same household, who may sit in adjacent seating.
In addition to abiding by the stated attendance capacity, event hosts and attendees must also abide by the safety and health procedures applicable for Gatherings, as described above.
An Event refers to a meeting, assembly, convocation, concert, sporting event, or other event where people attend at one of the College’s event venues, which include:
- The Norton Center for the Arts
- Sutcliffe Hall (Hazelrigg Gym, Alumni Gym, David Hicks Training Center)
- Seabury Indoor Tennis Center
- Bleachers/seating for any sporting event
A Gathering refers to a planned or spontaneous gathering of people, indoors or outdoors, in which people come together for a particular purpose or social opportunity.
All Meals are “To-Go” – We have decided to make all meals to go for the fall semester. At each area food products will be on disposable vessels so that you make take your meals and go to a classroom, back to your dorm room or to a socially distanced eating area in Hazelrigg Gym.
No Seating in Cowan – In order to move the large number of guests dining during common hour at lunch, we have used the seating area of Cowan to add two additional service lines for food. We will also use these lines early on when initial COVID testing is happing to separate between those that are in quarantine and those that are no longer in quarantine. When classes are in session, students will be divided at lunch between the three lines for their dining needs.
Access into Cowan – When you first arrive in the fall of 2020, we will be dividing access into Cowan based on COVID testing that is being done. Those that have been tested and are awaiting their test results are going to be in quarantine. When test results come in and you test negative, you will no longer be in quarantine, identified as non-quarantine. We will have 3 service lines entering Cowan Dining Hall. Two will start on the South side of the building. This is the end closest to The Everyday Café. The third line will enter on the North end of the building through the Nichols Dining Room. Please look for signage above the entrance doors going into Cowan to see if the lines are for those in quarantine or non-quarantine.
When the initial COVID testing phase is completed, we will divide the lines by alphabetical access. Serving line 1 will be for those students with last names beginning with A – I. The second serving line will be for those students with last names beginning with J – R. The third serving line at Nichols Dining Room will be for those students with last names beginning with S – Z. Please remember while waiting to enter Cowan and while in Cowan to socially distance. Signs and blue “X”s on the floor will help guide you through this.
During initial COVID Testing (Saturday, August 22nd – Friday, August 28th)
You will be instructed by the Centre College leaders when and what service line you will be eating in.
When initial COVID Testing is completed the mealtimes for Cowan will be the following:
Monday – Friday
7:00 AM to 9:30 AM
1 service line open
9:30 AM to 11:00 AM
1 service line open
11:00 AM to 2:00 PM
2 to 3 service lines open
2:30 PM to 3:00 PM
No Lines Open
3:00 PM to 5:00 PM
1 service line open
5:00 PM to 8:30 PM
1 service line open
For lunch time during the fall blocks, if you are not taking the 2nd block time, please try and eat between 11:00 AM to 11:20 AM. If you are not taking the 3rd block for classes, please try and eat between 12:40 PM and 2:00 PM. This will keep lines down during common hour between 11:20 AM and 12:40 PM.
At Breakfast and Dinner, be sure to utilize the entire mealtime. Try eating earlier or later in the mealtime so service will be quicker and social distancing will be easier to maintain.
Service and availability of items – All items will be served in Cowan. No self-service will be available. Please be sure to have our staff help you with your dining choices.
To keep proper social distancing in the dining hall, we have combined the Classics Line and the Simple Servings line into one offering. All food served in this area will be free from the 8 major allergens and will be available for everyone.
To keep lines moving quickly at Lunch and maintain social distancing we will only have Pizza and Fire and Ice stations open during Dinner after the initial quarantine is completed.
Daily Close for Cleaning at all of our locations – Please be aware that from 2:30 PM to 3:00 PM we will be cleaning all high contact areas, all serving lines, counters, equipment, and floors. We apologize for any inconvenience this may cause but we want to be sure that we have clean, sanitized, and safe areas for our guests to visit.
No Cash Accepted – For the fall semester, we will not have any cash transactions. All purchases will need to be completed with either your Centre College ID Cards, debit or credit cards, Department Charges or by Google Pay, Samsung Pay or Apple Pay. We will reevaluate this again in late November for Centre Term in January.
Retail Schedule Opening Week – While in the initial quarantine time our retail facilities will only be available for evening service. Beginning Tuesday, August 25th until Friday, August 28th the schedule for our retail facilities will be the following:
The Everyday Café
Tuesday – Thursday
8:00 PM to 1:00 AM
8:00 PM to 12:00 AM
Hall of Fame Café
Tuesday – Thursday
8:00 PM to 10:00 PM
Beginning on Saturday, August 29th we will resume regular hours of operation as posted on our website and at the locations.
Daily COVID Pass – Beginning Sunday, August 23rd at Dinner, we will be requiring that you show your Daily COVID Pass to our cashiers to gain entrance into the service area. You will need to show the page that you are “Cleared for Campus.” If you have not completed your Daily COVID Pass or are not “Cleared for Campus” you will not be granted access to the dining area until that is completed.
Finally, Be Patient & Be Kind – We know a lot of change is happening this year. Your dining team is doing all they can to balance service, speed, safety, and satisfaction. Completing that balance, we have had to make decisions that have drastically changed our dining program. We will continue to reevaluate and restructure as things change and when we can, will add back programs or services to get back closer to our normal operations. Safety will always be the driving factor to make those changes. Please be patient as we work through this process and be kind to the dining team members and all the Centre Community who are here daily doing their best to give you a safe and quality program at Centre College.
Below is information about library resources, assistance, and services for the fall. The library will be closed to foot traffic, but we are expanding our services. As always, if you have a question that is not covered in the information below, please feel free to reach out to me at email@example.com
- Renovations: We are renovating the main floor of the library. This activity, along with the pandemic, affects our ability to be open in the usual way. The front of the library will see an upgrade in terms of opening up the space. We are adding more seating and the Learning Commons will be incorporated into the space. You will not notice a difference in the library services we offer, but tutoring and peer mentoring will be coordinated through the Learning Commons, directed by Brian Cusato.
- Hours: Although the space is closed to foot traffic, there will be librarians and staff in the library from 8am-midnight, Monday-Thursday; from 8am-5pm on Friday; and from 4pm-midnight on Sunday. Library services will be closed on Saturday. Staff is easily reached by emailing firstname.lastname@example.org
- Course Reserves: We will not be providing hard copy course reserves this fall. We will digitize materials if needed. We must follow copyright guidelines for digitizing materials. Our usual rule of thumb is 10% of a book and we cannot digitize consumable materials (workbooks.) Contact us at email@example.com with requests or questions.
- Checking out Materials: We are not open to foot traffic, but if you need materials from the collection, we will provide a pick-up service. Once classes begin, we will be offering a pickupoption. You may use the HOLD function in our online catalog to choose your materials. Materials on HOLD for pick-up will be available for three days and will be re-shelved if not picked up within the allotted timeframe. Once you receive an email that your materials are ready for pick-up, they will be available at the pick-up table in the Crounse lobby, labeled with your name, until 11pm Sunday-Thursday, and 4pm on Friday. Video outlining steps to place a HOLD on materials: https://youtu.be/K5LypiS53E4
- Drop in Zoom room: Access a Librarian from 1-4pm, Monday-Friday https://centre.zoom.us/j/4027478209#success
- Contact Page for your Instruction and Reference Librarians: https://library.centre.edu/gethelp
- Reference: Students can access“drop in” library help via live chat here: https://library.centre.edu/gethelp and they can make an appointment to speak with a librarian via Zoom here: https://centre.libcal.com/appointments
- Interlibrary Loan: Some libraries are not lending physical hard copy books yet. Our Kentucky courier service will start up again in September. This is subject to change, so we will be in contact as we have information on this service. You may still order journal articles via interlibrary loan.
- Printing: ITS is installing printers in the basement of Crounse. Cleaning supplies will be available in that space. Please prioritize digital transmission for papers and class materials to follow health and safety best practices.
- Digitizing and Copying: Librarians will provide digital copies for you of book chapters and we will print off articles from our databases for you and place them on the pick-up table in the lobby. To ask for these services, email firstname.lastname@example.org
To view the guide for library services this fall, click here.
The Centre Athletics COVID-19 “Return to Play” plan is based on the guidance and policies from the NCAA, NATA, ACHA, CDC, and state and local health departments, and will continually be reviewed as the information from the aforementioned constituents is updated. It features Centre’s building blocks for resocialization of athletics, which includes a multi-phase effort for a successful transition to full participation.
Faculty, staff, and students should operate to minimize travel for the upcoming academic year. There will not be any college-sponsored student travel during the fall semester, including for registered student organizations. For faculty and staff, some categories of travel may be permitted, consistent with the Employee Travel Policy.
Effective August 1, 2020, campus visitors will be limited to only those approved to visit campus during weekdays between 7:00 am and 6:00 pm ET, plus any attendees of permitted campus events (see guidance for Events). Staff, faculty, and students will coordinate with appropriate campus office for approval of campus visitors. Approved campus visitors must be informed of, and adhere to, the Campus Visitor Policy, safety expectations, and arrival and departure protocols, which must be agreed to prior to their arrival on campus. Certain staff members will be identified whose responsibility it will be to communicate all expectations to approved guests in advance of their visit.
If a visitor does not agree to abide by College policies and safety measures, they will not be permitted to visit campus. Further guidance will be provided.
After-hours or weekend guests of students will not be allowed on campus, as they introduce unnecessary health and safety risks to our campus community.
If it is necessary for a family member to accompany an employee onto campus, the visit must be brief, and all safety precautions must be followed (including mask wearing and social distancing). Such visits should be the exception.
- Library: Although the space is closed to foot traffic, there will be librarians and staff in the library from 8am-midnight, Monday-Thursday; from 8am-5pm on Friday; and from 4pm-midnight on Sunday. Library services will be closed on Saturday. Staff is easily reached by emailing email@example.com.
- Student Life: 8:30am – 4:30pm for foot traffic except for the noon lunch hour. There will be a doorbell to use for access.
- President’s Office: 8:00 a.m. – 5 p.m. for foot traffic.
- Human Resources: Staff is available 8-5 Monday-Friday via phone, email, and zoom. The office will be open for foot traffic from 8:30 a.m. – 4:30 p.m. except for the noon lunch hour.
- CTL: Staff is available 8-5 Monday-Friday via phone, email, and videoconference. The office is closed to foot traffic, and equipment checkout/return is by appointment between 8-4:30 M-F.
- The Norton Center will be available Monday through Friday, 9 a.m. – 4 p.m. via email, phone or videoconferencing. For in person visits, please call 859-236-4692 to schedule an appointment time.
- Global Citizenship: Open to foot traffic regular hours most days. Please email us to schedule in-person or zoom appointment, Monday-Friday, 8:30-4:30.
- Admission Office in Boles Hall: We will be open to foot traffic from 8:30 am to 4:30 pm for members of the Centre community. Outside guests must have a scheduled appointment when permissible. Scheduling details may be found here: https://www.centre.edu/schedule-a-visit/ If you have questions, you may email firstname.lastname@example.org or call 859.238.5350 for assistance.
- Welcome Center in Old Centre: We will be open to foot traffic from 8:30 am to 4:30 pm for members of the Centre community. Outside guests must have a scheduled appointment when permissible. Scheduling details may be found here: https://www.centre.edu/schedule-a-visit/ If you have questions, you may email email@example.com or call 859.238.5350 for assistance.
- Financial Aid Office in Boles Hall: Staff is available 8:30-5:30 Monday-Friday via phone, email, and zoom. The office will be open for foot traffic from 8:30 a.m. – 4:30 p.m. except for the noon lunch hour. A box for dropping information off is located inside the front door of Boles Hall. Outside guests must have a scheduled appointment when permissible. Scheduling details may be found here: https://www.centre.edu/schedule-a-visit/ If you have questions, you may email firstname.lastname@example.org or call 859.238.5365 for assistance.
- Center for Career & Professional Development: Open Monday-Friday, 8:30-12:30 and 1:30-4:30 for foot traffic, except when closed for programming or student appointments. To schedule a zoom appointment with us, please call 859-238-5283 or email email@example.com.
- ITS: The ITS Help Desk will be open to foot traffic from 8am-5pm Monday through Friday. Staff is easily reached by emailing firstname.lastname@example.org or calling 859.238. 5575.
- Alumni House: Closed to foot traffic, but staff and services are available by calling 859-238-5500 or by emailing specific staff members. See staff contact page: Alumni and Development Staff Contacts
- Old Centre, Second Floor (Our door label is something like “Development, Sponsored Research, and Legal Affairs”): Open daily from 8:30 am to 4:30 pm. Staff members are staggering their daily shifts to promote social distancing, so please call or email the specific staff member you wish to see to make an appointment or to check their availability.
- Academic Affairs: Dean’s Office: The office is closed to foot traffic but staff members are available 8-5 Monday-Friday via phone, email, and zoom. A box for students submitting forms is on the office door, along with phone numbers to use for scheduling appointments
- Registrar: 8:30 am to 4:30 pm for foot traffic. We may have to close for lunch from time to time, but it will be posted on the door. We are limiting visitors to one at a time.
- Diversity & Inclusion:
Employees & The Work Environment
Centre College recognizes that maintaining a safe and healthy workforce and work environment are principal concerns. The following plan for the resumption of on-site work at Centre College is based on the Kentucky Governor’s Healthy At Work policy, the guidance from the Centers for Disease Control, and other applicable federal and state agency guidelines. The intention of this plan is to have a controlled, safe return to business operations while providing the appropriate accommodations to vulnerable populations and those employees who need and qualify (that is, they cannot telecommute) for leave as required under the Family First Coronavirus Response Act, (FFCRA).
This plan is subject to change due to the ever-changing nature of the pandemic. The safety and health of our employees and students will remain the top priority as the situation evolves.
Maintaining a safe and healthy workforce and work environment is everyone’s responsibility. Senior Staff has begun working with their office staff to resume normal operational hours, even as 50% of the workforce may be working remotely, when feasible.
Meredith Bruner of Human Resources will serve as Centre’s Healthy@Work Officer. Employees with questions about work policies and needing guidance during this pandemic should contact her.
Those working on campus are expected to follow the guidance outlined in this Healthy@Work Plan. This will require changes to individual behaviors, work processes, and the physical work environment. Employees will be expected to:
- Enforce social distancing and limit face-to-face interaction. All employees are expected to maintain a six-foot distance from other employees, students, and guests unless required to complete job duties. As such, each department should evaluate their current physical layout and work processes. The placement of desks, traffic patterns, need for installation of plexiglass or other physical barriers, etc. should be evaluated and modified, in collaboration with Facilities Management, to ensure appropriate distancing. Where possible, stairways and entrance/exits should be one directional with related signage. When in-person meetings or appointments are required they should be planned in advance to ensure proper social distancing, mask-wearing and pre- and post- sanitizing of the space. Telephonic meetings or videoconferences should be utilized when possible, even if all participants are working on-campus.
- Universal masks and PPE. All employees working on campus are required to wear a cloth mask when in close proximity to others or when in common areas on campus (hallways, restrooms, walking between buildings, etc.). If you work alone or in an enclosed space, you do not have to wear a mask at that time. Employees needing a mask should contact Dawn Sears in Facilities Management. Employees are allowed and encouraged to provide their own masks if preferred. If an employee has a serious health condition or a work-related hazard that prevents the employee from wearing a mask, the employee will need to contact their direct supervisor and the Vice President of Human Resources to request an accommodation. Proper use of masks can be found HERE.
- Daily temperature and health checks. All employees who are working or visiting on-site are required to complete a daily self-health check prior to coming on campus (please see the Daily COVID Pass guidance). This includes taking your temperature and disclosing if you have a temperature over 100.4° or any of the possible COVID-19 symptoms as outlined by the CDC. An individual with a temperature reading of 100.4° or greater, shortness of breath, coughing, or other sickness must stay at home.
- COVID-19 Testing. Employees are expected to be tested for COVID-19 (see Testing, above, for more details or the Testing policy here) prior to the beginning of the fall term, and to participate in testing on an ongoing basis, as determined by the College. Those who report COVID-19 related symptoms will be expected to stay home or to leave campus if they become ill while working. They may not return to campus until cleared by a medical professional. If a medical professional has recommended COVID-19 testing or if you have tested positive for COVID-19, you will be required to stay off campus until cleared of possible COVID-19. If an employee tests positive for COVID-19, they should report this information immediately to Kathy Jones in Student Health Services and await further instruction from HR on when to return to work.
- Contact Tracing. In an effort to provide a safe campus environment, we will actively participate in contact tracing on campus and with our local public health officials when an employee (or student) tests positive or becomes exposed to COVID-19. All employees will be expected to cooperate fully with the local health department and follow their contact tracing guidelines.
- Self-Quarantine Guidelines. Employees with possible COVID-19 symptoms or who have been in close contact with someone who has COVID-19 symptoms or tested positive for COVID-19 should self-quarantine off campus until medically cleared. Since each person’s situation will be unique, we will follow recommendations from the healthcare professionals, the CDC, and/or our local health department on a per-case basis.
- Hand sanitizer and hand washing. Facilities Management has placed hand sanitizer stations throughout campus. Centre’s custodial staff will check the status of these stations daily. In addition, signage has been placed throughout campus buildings and restrooms, reminding individuals of proper hand washing techniques and to make use of sanitizer.
- Proper sanitation. While our custodial staff will continue daily disinfecting and cleaning of facilities, all campus employees must play a role in maintaining the cleanliness of their space. Each office has been provided with cleaning supplies and PPE to wipe down commonly touched surfaces (door knobs, light switches, countertops, etc.). These areas should be cleaned throughout the day based on the amount of use and traffic.
- Restricted access to common areas. Employees should stay within their individual office spaces as much as possible and limit the use of common areas. Supervisors should establish increased cleaning protocols where individuals congregate and/or touch common surfaces (refrigerators, coffee makers, etc.).
- Training. Employees should complete all COVID-19 safety and health training as soon as possible OR before being on campus on a regular basis. Instructions for completing this training will be sent via email.
Questions should be directed to Meredith Bruner at 859.238.5466 or email@example.com or Kay Drake at 859-238-5467 or firstname.lastname@example.org.
At this time, Centre College strongly encourages all employees to eliminate non-essential work-related travel. College business should continue to be conducted remotely whenever possible.
Essential, work-related travel may include travel for recruitment of prospective students or engagement of donors in the fundraising process. Determination of the essential nature of travel must be made in cooperation with, and approved by, the employee’s supervisor. Professional development should be conducted by virtual meetings and conferences as much as possible and as available.
In addition to travel related to work, the College expects all members of the Centre College community to minimize personal travel and to follow all of Centre’s health and safety protocols (mask wearing, especially) when off campus for any reason.
Prior to any work-related travel, an employee should present their direct supervisor (for faculty, this is the division chair) with the following details:
- Nature of the proposed travel or in-person meeting and the work-related rationale and need for this travel or meeting
- The timing, locations, persons involved, and setting for the in-person meeting
- The details of the destination (such as city and state), facts about that destination’s reported statistics on COVID19 spread, and the destination’s public safety rules or guidelines for visitors, meetings, and events
- The employee’s specific plans for taking safety precautions for the employee and the individuals with whom the employee is planning to meet, including the following:
- Wearing of masks
- Observing social distancing
- Opting for car travel over air travel when possible
The supervisor is responsible for determining that the proposed travel qualifies as essential and that the employee will be able to observe the health and safety guidelines listed above, as well as those in effect from public or governmental agencies for the location(s) involved in the travel plan. With the approval of their supervisor, the employee may proceed with the proposed travel.
If circumstances change prior to departure or during the course of the proposed travel that would pose an unreasonable risk to the health and safety of the employee or others, then the employee must postpone, cancel, or curtail the trip, or any part of the trip, that presents the unreasonable risk.
During the ongoing COVID-19 pandemic, we will continue to operate in accordance with all local, state and federal recommendations. Those recommendations include asking offices to operate, in person, at reduced capacity. Depending upon the layout of particular buildings, the privacy/security of specific office spaces, and the employee’s role (student-facing or not), maximum capacity will be based on appropriate social distancing (six feet of interpersonal distance).
Employees may be allowed to work remotely for all or part of their workweek. The College considers working remotely to be a viable, flexible work option when both the employee and the job are suited to such an arrangement. Working remotely may be appropriate for some employees and jobs, but not for others. Because Centre is a highly residential campus, it will necessary for most offices to have some in-person staffing.
- Offices are expected to be open during normal business hours. Supervisors should develop work schedules that take into consideration the challenges for those employees with underlying medical conditions that pose an extra risk of severe illness from COVID-19, and/or employees with childcare/school closure concerns.
- Those employees whose primary role is to interface daily with students (such as faculty, theSLO, D&I, Registrar, CCPD, Student Health, and Title IX) should plan their work to occur on campus beginning no later than the week of August 10, unless arrangements for remote work have been made, or unless their supervisor has communicated a different date.
- In-person attendance at meetings, training sessions or similar activities may be required at designated on-campus locations, while maintaining all safety and health guidelines, at the discretion of the supervisor.
- Working remotely during the pandemic is intended to be a temporary modification to the location of the work, and any other modifications to the work to be done, method of doing the work, or schedule for the work should be specified, and limited to a specified period of time or during the time of the pandemic.
- Employees with specific requests for accommodations under the Americans with Disabilities Act or under the Family Medical Leave Act should discuss these with the Office of Human Resources.
General Policy for Remote/Telecommuting Work
The terms and conditions of a general policy for employees performing work at an alternate work site are set forth in the On Campus & Remote Work Policy and Expectations During COVID-19.
View the On Campus and Remote Work policy HERE
During this time, changes at home and at work may be unavoidable and pose challenges for you and your family. Your EAP offers services and resources that can help address your needs.
To help you and your household members adapt during this time of change, your EAP provides access to these confidential support services:
- In-the-moment support from counselors available 24/7 to listen and assist you in identifying resources to ease your transition
- Counseling through no-cost visits with a licensed clinician in-person or virtually using LiveHealth Online
- Legal and financial consultations to help address any needs resulting from the pandemic
- Child and eldercare resources to ensure your loved ones are taken care of when you are at work
- Robust website offering a wide variety of resources to aid work and life balance. A new Mindfulness Channel offers on-demand exercises to help you manage stress and improve emotional well-being.
- myStrength, a virtual health club for the mind to help you manage emotions, relieve stress and develop skills to live life to the fullest
When you need support, you can count on your EAP
Through its many support services, your EAP is ready to help you maintain balance between your work, family life and overall sense of well-being. If you need support or have questions, please call your EAP toll-free number at 800-865-1044, or visit anthemeap.com and enter the company code, “Centre College”.
Coronavirus Response News