COVID-19 Frequently Asked Questions
UPDATED: August 5, 2020
Recent additions preceded by an asterisk*
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Coming Back To Campus
The Residence Life Office will communicate to the students what the schedule is for moving onto campus. Right now, the move-in dates for first-year students are August 21 and 22, with individually scheduled times, and August 24 and 25 for returning students, also with specific times, to avoid large groups of people from moving into buildings at once.
If you have a long travel time to campus, we ask that you come to town the night before and stay in an area hotel to allow you to arrive at your scheduled time.
In certain circumstances, you may prefer to start your courses at home, and then move to campus later in the fall semester. If you are considering this option, please contact Julie Wheeler in Student Life to discuss options for moving to campus after your assigned move-in time.
While we intend to offer students the option to come to campus, pending our ability to re-open in August and students’ ability to adhere to the social contract, you may also decide to learn remotely this fall with online classes. We will be asking you to communicate your plans to us.
Your room and board charges for the fall term will either be removed from your bill (if the entire term) or prorated (if one block).
If you receive financial aid, your eligibility must be reviewed based on your new, lower cost of attendance, with allowance made for food expense and internet expense. For Fall Term, Centre scholarships and grants will not be reduced if you choose to live at home. For some students, eligibility for other sources of aid may change. To receive an estimate of whether your aid will change, please email email@example.com.
Students will be required to limit their potential exposure by adopting the following behaviors at least 14 days prior to arrival: avoid large crowds and gatherings, keep a safe distance from other people (at least 6 feet), wear a cloth face mask when outside of their residence, wash their hands often, and avoiding contact with a person who has been diagnosed with COVID-19 or is sick with symptoms listed above. In addition, you should complete the required health and safety training and begin to register your symptoms on the Daily COVID Pass 14 days prior to coming to campus.
The Social Contract is an agreement to follow a series of measures and actions designed to protect the health of the campus. These include limiting yourself to exposure, engaging in social distancing and masking in accordance with public and College guidelines, and monitoring your health and symptoms. The Social Contract signifies your commitment to protecting the health and safety of the Centre community so that we can be together on campus for as long as possible. If you are not willing to agree with the terms of the Social Contract, you may register as a remote learner for the fall term and live off campus.
You should not bring to campus any large, bulky items that will be difficult to move in by yourself and which will be difficult to move out should we need to send everyone home quickly. It is best to bring only what will fit into one car so move-in and move-out will be easier.
You are allowed to bring a vehicle, but you will be strongly encouraged to limit your travel off campus. Trips beyond the Danville area should be restricted during the term, and trips within Danville (such as to a grocery store) should be limited and conducted in accordance with safety guidelines (masking and social distancing).
We would prefer that you come alone if you are bringing your own vehicle. If you need to be accompanied by a family member, you must limit that to no more than two, and that does not mean you can bring two car-loads of stuff to campus.
Your family member should observe the same social distancing and masking that we ask of everyone on campus, and then depart as soon as possible after helping you move in.
- Thermometer for daily health checks
- At least two cloth masks (Centre will provide one if you need one)
- An overnight bag and supplies that you might need if you need to quarantine or isolate on campus for three days
- Hand sanitizer and disinfectant wipes
- A folding outdoor chair and blanket to facilitate classes or social gathering outside
• The CentreBlocks schedule was designed to offer more flexibility to help us deal with changing conditions, and to let you focus by only taking two courses each block. Each course will be the equivalent of a full semester, and so you’ll meet more often and spend more hours per week on each one. Your professors will be sure to explain their requirements and expectations clearly, since they’ll likely be different than in a regular semester.
• All courses will be accessible to students on campus and to students learning remotely. Remote students will meet the same learning goals as on-campus students; they will not be penalized and they will not miss out even if their activities might look a little different.
• Some professors will be teaching remotely, and so you may have classes taught largely online.
• All professors are preparing just in case we need to move everything online.
Fall Classes Overview:
• Robyn Cutright (Interim Director of the Center for Teaching and Learning)
Most courses will use online tools more than they have in the past. You may access course content like lectures and readings through Moodle, do activities like discussion forums and readings online, and connect with your professors and fellow students through Zoom.
Courses will blend synchronous and asynchronous work.
- Synchronous work happens live. In the past, synchronous work occurred during class in the classroom. This fall, you might meet in real time in the classroom, outside under a tent, one-on-one with your professor, with a small group of your peers, or using Zoom. To avoid conflicts, professors will only require synchronous meetings during the time scheduled for your class.
- Asynchronous work happens on your own time. In the past, asynchronous work included homework assignments, readings, studying, and group work on projects. This fall, your professors might want you to watch videos of their presentations, participate in online discussion forums, work with group members, or respond to readings online BEFORE class, so that they can use class time to work with you on activities and discussions.
Courses will be creative and flexible. Some courses will be “flipped,” which means rather than attending a lecture and then practicing on your own for homework, you’ll learn content through video lectures and readings on your own, and then practice with your professors and classmates. Flipped classes and active practice have been shown to improve student learning over listening to lectures. Class meetings might take place outside, or in small groups that rotate between learning online, learning with the professor, and learning collaboratively with your peers.
To keep everyone healthy, we’ll be doing social distancing, wearing masks, and cleaning carefully in classrooms. In order to be able to maintain proper distancing, we’ve reduced the capacities of the classrooms. This means that you might sometimes need to join your class via Zoom even if you’re on campus, or that your class might move into a larger space like Vahlkamp or Evans-Lively so that everyone can fit in the room together.
- Communication with your professor is key! If you’re confused, if something isn’t working for you, if your professor needs to know something about your situation so that they can meet you where you are, reach out.
- Test out the technology. Make sure that you try navigating Moodle, using apps like Slack, and installing any necessary software before you need to use it for an assignment!
- Come prepared.
- If you’re on campus and your class will be meeting outside, you might consider bringing a foldable camp chair to campus. Headphones or earbuds with a microphone will be helpful for participating in Zoom meetings from your room or other places around campus.
- If you’re remote, make sure that you have a plan for how to access the internet to participate in Zoom meetings, watch videos, etc. Let your professor know if you’re not able to access some part of the class. Find a few places that you’re comfortable learning with minimal distractions.
- Ask your professor about any other specific ways to prepare for your course, and keep lines of communication open about what’s working and what’s not.
- Make a plan for managing your time and schedule. Keep a planner with a list of what you need to do and where (outside, in a classroom, on Zoom, in Moodle), along with important deadlines. Create a structure for your days that involves time to work on your classes, eat healthy meals, move your body, and enjoy safe forms of socializing and downtime.
Yes, everyone will be wearing masks and socially distancing in class. Instructors may wear a face shield or clear mask in accordance with our guidelines. Students will also be socially distanced in classes, and many classes will be held in larger than normal spaces, including outside and in tents, to facilitate social distancing.
Yes, you will be allowed to live on campus even if one or both of your classes are being taught remotely. However, students who are opting themselves for remote learning or have not agreed to sign the Social Contract, will not be allowed access to the campus.
If you choose to live off campus, you may attend classes, but you will not be allowed to be on campus otherwise, including in the library, Campus Center, Buck Center, fraternity houses, residence halls, except that you will be allowed to purchase lunch at Cowan on class days. This is part of an effort to limit exposure to the campus from people who are traveling on and off campus frequently.
Students who elect to learn remotely in the fall will pay the same tuition as they would for in-person instruction. Because online learning will be personal (small classes) and led by our faculty, the cost of providing education does not decrease. In fact, with new and greater technology needs to provide hybrid and online courses, the cost of providing education actually increases. Students learning remotely will not, of course, be charged for room and board.
Our facilities management teams will be thoroughly cleaning the classrooms and all surfaces each night. Each classroom will also be supplied with spray disinfectant and paper towels so that faculty and students can clean their desks and work areas before and after use. Desks will be spread out to allow for socially distancing of students. In some classrooms, plexiglass shields will be installed to allow instructors to teach behind them. For example, a language instructor might wish to allow students to see her mouth during class, so she will teach behind a plexiglass shield and wear a clear face shield.
The faculty are hard at work designing lab and performance activities that can be performed while social distancing, and also allowing students learning remotely to have a full educational experience. Your instructors will be in touch with you about how this is going to work for your class.
No. We are returning to regular grading (A – U) for courses this Fall. The P, D, U option that faculty adopted this past spring was a temporary measure in response to the immediate crisis of shifting suddenly to on-line learning. Your professors have spent the summer preparing for a good learning experience this fall, whether you are learning in-person or remotely.
Life On Campus
- Appropriate social distancing requires at least six (6) feet (about two arms’ lengths) of distance between people who are not from the same household. Social distancing is required in both indoor and outdoor spaces
- Avoiding crowds and close contact with others
- Changing social habits, including eliminating greetings that result in physical contact (hugs, kisses, handshakes, fist or elbow bumps, etc.)
- Following guidance on posted signs, obeying physical signals and directional arrows, and avoiding loitering in public areas where spontaneous gatherings often occur
- Avoiding touching door handles and other potentially-contaminated surfaces and to immediately sanitize hands when such contact occurs
- Replacing face-to-face meetings with videoconferences and postponing non-essential meetings and events
Even students who are healthy and seemingly at low risk for serious illness with COVID can still be infected, and even if the student doesn’t get sick, they can still transmit the virus to other people. That would increase the amount of the virus in our campus community and put many people at risk. Plus, individuals who are at high risk of infection are not easily identified, so you can’t just be careful around them.
Consistent with our Mask Policy, everyone will be required to wear a mask (preferably a cloth mask) when on campus, with specific exceptions (below), and when off campus in public spaces or when social distancing of at least six feet is not possible. Rules and guidelines of federal, state, and local governments apply.
The wearing of a mask and/or face shield is not required when a person is alone in a private, enclosed space (for example, office, residence hall room) or when they are outdoors and able to maintain at least six feet of distance from other persons. This means, though, that you should have your mask on when walking around campus because you are likely to encounter other people along the way.
A mask is also not required when a person is eating or drinking, but the person should still observe social distancing.
Yes, students living in a Brockman unit or a Pearl suite would be considered a household.
Most members of the campus community will have their own cloth masks, but the College will supply disposable surgical masks on a limited, as-needed basis, for students and employees who do not have access to a mask or do not have the resources necessary to purchase one.
Yes, and here’s why. As a matter of personal and community health, everyone should be checking their symptoms every day, seven days a week, no matter where they are. Completing the pass every day reinforces the habit. By completing the Daily Pass, you will receive good information about what to do if you are experiencing any symptoms.
Even if you are not coming to campus, including students learning from home, your health status is critically important to us so we have a “real time” understanding of the health of our entire community.
It is the responsibility of each of us to commit to the Social Contract and the larger responsibility of keeping each other safe and healthy. At some point, there is only so much we can do to “enforce” any of these. We’ll have to count on each of us being willing to do what is in the best interest of all members of the community. We will work to educate students about why the Social Contract is important, but if a student is still unwilling to live by it, then they will no longer be allowed to live on campus (with no refund of room or board charges).
Sodexo has created a plan to allow for multiple serving stations for students to pick up meals for takeaway. The main serving area just inside Cowan in the Campus Center will provide meals, as well as a serving station created in the main Cowan eating area. Students will be invited to take their meals outside, back to their residence hall room, to seating areas provided in Hazelrigg gym in Sutcliffe Athletic Center, or anywhere else on campus that allows them to be social distanced from others. Sandellas will also provide takeaway meals on the second floor of Sutcliffe.
While we have greatly increased our virtual visit resources to allow prospective students to learn about Centre without visiting campus, we have been hosting prospective students in very limited fashion. Tours are limited to one family at a time, with no more than two tours per hour. Visitors must symptom check prior to their visit. Visitors and guides are required to wear masks at all times and to remain socially distanced. The route is almost entirely outside. We hope to continue very limited hosting in the fall, with strict protocols to protect our campus community. Guides will be directed to avoid student traffic at class changes. Prospective students will not be allowed to attend classes in person, eat in campus dining facilities, or enter residence halls. There will be no overnight visits. As with so many things in life right now, these plans may need to change as conditions change, and we will not hesitate to further restrict or eliminate campus visits if conditions require, as we did in the spring.
Once you arrive on campus, we want you to limit your travel off campus. You may travel into Danville, but should avoid dining in restaurants, spending a long time in stores, and being around large groups of people (for instance festivals, county fairs, campaign rallies, demonstrations, sporting events, services at churches, synagogues, and mosques, etc.) even if they observe protocols like masks and social distancing. To enjoy and support the local restaurants and stores who appreciate Centre students as customers, order online or use takeaway options that are offered.
While public transportation is currently available and beyond the control of the College, we’re encouraging students to explore options to have items ordered and delivered to campus.
All events will be smaller than usual and should take place outside. Proper social distancing and masking will be required. At this time, the Governor has limited social gatherings to no more than 10 persons, so students must take that limitation into account.
Meetings should be conducted virtually through Zoom, Google HangOuts, and the like.
All events and meetings must comply with the Policy on Gatherings and Events.
Fraternities must observe the same limitations as other student organizations, which include the requirements of social distancing, masking, limits on numbers of attendees (currently 10 persons).
The athletics department and coaches are working closely with the SAA conference and NCAA officials to determine exactly what will be allowed. Coaches will communicate with the teams how practice can occur this fall, preparing for competitions that we hope to have in the spring.
It is our plan and expectation that most students who live on campus and have work study jobs will be able to keep any jobs assigned to them. In some instances, social distancing requirements may mean that some jobs will be done virtually rather than in person. A small number of students may find their job assignments change. Students assigned work-study jobs will receive updated information about their assignments closer to the beginning of the fall term. Students who elect to live at home and learn remotely will have work study expectations removed from their financial aid awards.
No off-campus visitors will be allowed this term. Family members are included in this policy.
We will proportionally refund room and board fees you have paid, based on a weekly rate and adjusted for any financial aid applied to room and board costs. We will not refund any tuition payments.
If the campus closes down and students are sent home, we will transition all classes to remote work, and work with all students to make it as smooth a transition as possible. We will proportionally refund room and board fees you have paid, based on a weekly rate and adjusted for any financial aid applied to room and board costs. We will not refund any tuition payments.
We will always work with students and their individual circumstances.
Students are being asked not to bring large items, such as furniture, to campus. Students should only bring what will fit in one car load so as to facilitate a move-out scenario, should that be necessary.
Working On Campus
Yes, all employees (faculty and staff) will need to be tested if they are working on campus. Employees who are on leave or who are working remotely will not be required to be tested, but are encouraged to monitor their health and abide by health and safety recommendations. Employees will be informed by HR of times and locations for testing; the College is working to arrange times for some employee testing on campus and will provide information on alternate locations.
Employees will be asked to test during the period of August 1 to August 10 with the expectation of receiving a test result prior to the time when students begin moving back to campus.
Employees will also be required to complete the Employee Healthy@Centre COVID-19 Training video.
Employees will need to get tested by one of two COVID diagnostic tests: either the polymerase chain reaction (PCR) test or the antigen test. Do not get an antibody test. Testing will be done on campus on August 3-5 and August 10 from 8:00 a.m. to 5:00 p.m. You can also be tested at Ephraim McDowell, Integrity Extended Healthcare, and FirstCare in Danville. Updates on testing and testing locations will be communicated by HR. The charge for the test should be billed to insurance, and the employee will not be billed. Testing done on campus will be paid for by Centre.
You will need to report, on the Daily COVID Pass, that you have tested and on what date. Employees will not be asked to turn in a written test result report.
- If you test positive, you will need to report this immediately to Meredith Bruner in the HR office, and to follow the instructions she provides.
- If you are on campus when you learn of your positive test result, you must leave campus right away, notifying your supervisor.
- If you are not showing symptoms and are otherwise healthy to work, you may arrange with your supervisor to work remotely or continue to work remotely. That is subject to the nature of your work.
- If you are not able to work because of COVID illness, you should discuss with HR your options for leave.
If you have been in close enough contact with anyone who tests positive, you will be contacted by a contact tracer working for the state or the local health department. You will need to respond to questions they ask you about your contacts, and will need to follow their instructions about testing and quarantining if that is deemed necessary. You will need to inform your supervisor if you are need to be under restrictions, such as quarantining.
What should you do if you have been in contact with someone who was in contact with a COVID-positive individual? For example, a family member who you regularly see was in close contact with a COVID-positive individual. If you are concerned that you might have been infected, get tested.
If a coworker has been on campus at work when infected, the College will take all appropriate measures to clean and disinfect the work space and other spaces where the infected employee might have been.
Yes, consistent with the College’s policy on mask and face coverings, all employees are required to wear masks (preferably a cloth mask) when on campus, with specific exceptions (below), and when off campus in public spaces or when social distancing of at least six feet is not possible. Rules and guidelines of federal, state, and local governments apply.
Exceptions to the requirement to wear a mask are:
- When a person is alone in a private, enclosed space (for example, in an office) or when they are outdoors and able to maintain at least six feet of distance from other persons, including when working alone outside, such as mowing grass. This means, though, that you should have your mask on when walking around campus because you are likely to encounter other people along the way.
- A mask is also not required when a person is eating or drinking, but the person should still observe social distancing
When employees return to work, they are expected to adhere to campus health and safety protocols as a means of mitigating the risk of exposure to COVID-19. In reviewing staffing options, departments are encouraged to provide flexibility while maintaining a level of efficiency that allows the College to fulfill its academic mission. Various staffing options could include, but not be limited to are:
This recommendation is for departments with employees who are able to continue working from home as a means of de-densifying their physical workspace. They are encouraged to develop those continuity plans on a departmental basis with the understanding that those plans should not compromise the College’s ability to fulfill its academic mission, engagement, and support efforts.
Areas able to offer rotating schedules are encouraged to do so in order to limit the exposure and potential spread of COVID-19. While the College’s hours of operations during the academic year are generally 8:00 a.m. to 5:00 p.m., departments may wish to vary work schedules and days to limit the number of employees on campus.
STAGGERING OF REPORTING AND LEAVING TIMES
Departments may also wish to have their employees stagger their reporting and leaving times. The times will depend on the employee coverage needed by each department so that disruptions are limited.
EMPLOYEE LEAVES AVAILABLE UNDER COVID-19
FAMILIES FIRST CORONAVIRUS RESPONSE ACT
The FFCRA provides eligible employees with up to two weeks of paid sick leave and up to 12 weeks of expanded family and medical leave. The leaves are available for those who are unable to work, including telework, because the employee meets one of the following criteria. The FFCRA runs from April 1, 2020 through December 31, 2020.
Full time employees may use up to two weeks (80 hours) of Emergency Paid Sick leave (EPSLA), while part-time employees may use the number of hours they work on average, over a two-week period. An employee is due 100% of the required rate of pay for leave hours taken because the employee:
- Is subject to a federal, state, or local quarantine or isolation order related to COVID-19;
- Has been advised by a health care provider to self-quarantine related to COVID-19;
- Is experiencing COVID-19 symptoms and is seeking a medical diagnosis;
Or 2/3 pay for qualifying reasons:
- Is caring for an individual who is subject to either bullet 1 or 2 above;
- Caring for son or daughter whose school or place of care (or child care provider is unavailable) due to COVID-19 related reasons; or
- Is experiencing any other substantially similar condition specified by the U.S. Department of Health and Human Services
Employees caring for a son or daughter whose school or place of care is closed (or child-care provider is unavailable) due to COVID-19 may be eligible for leave under both Emergency Paid Sick Leave Act (EPSLA) and Emergency Family and Medical Leave Expansion Act (EFMLEA)
The initial two weeks of EFMLEA are unpaid, although employees may use applicable paid sick leave under EPSLA or accrued paid time under their employer benefits package. The remaining 10 weeks are paid at two-thirds the employee’s regular rate of pay. For employers covered under FMLA, this leave adds a new reason for leave under FMLA, not more weeks. An employee who has already used 12 weeks of FMLA leave is not able to use EFMLEA leave.
ADDITIONAL COVID PAY
The College is providing two weeks of COVID pay beyond what is outlined above for the following reasons if an individual has exhausted their time above or is not eligible for the federal leave
- Is subject to a federal, state, or local quarantine or isolation order related to COVID-19;
- Employee has been diagnosed with COVID-19;
- Employee is caring for a family member diagnosed with COVID-19
- Employee is experiencing COVID-19 symptoms and is seeking a medical diagnosis.
ACCRUED TIME USE
Beyond the leaves identified above, employees may use accrued sick time and PTO time.
*We want to assure employees that there will be no retaliation for using leave under FFCRA or other leaves identified above.
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